Property Administrator – Bloemfontein Location: Bloemfontein Regional Office Division: Property Management Reporting to: Property Manager Purpose of the Role To perform the full administrative function in lease preparation and conclusion, and to effectively manage arrears and tenant queries. Key Performance Areas & Responsibilities Tenant Administration Load and update tenant information on the in-house PIMS system Manage tenant statements including: Receipt allocations from bank statements Expiry tracking Interest and meter reading generation Manual billings, adjustments, recoveries Lease billings and debit runs Finalized statements and debit orders Reconciliations and query resolution Handle tenant turnover Finalize vacated tenant accounts and deposit refunds Lease Administration Obtain credit checks and FICA documentation Raise Lease Input Summary (LIS) Capture leases on the in-house PIMS system Update lease register Liaise with leasing department Manage annual municipal and rates increases Arrear Administration Follow up on outstanding payments Update arrears report Utilize company credit control service provider facilities (TPN) Prepare handovers to Legal Credit Controller where applicable Property Administration Maintain property and unit data on the in-house PIMS system Notify utility companies of tenant changes and monthly accruals Maintain parking schedules and access discs Process municipal and other invoices Perform account reconciliations Consolidate monthly management reports Skills and Competencies Essential Attributes Strong communication skills Innovative thinking and process adherence Dynamic and enthusiastic approach Professional tenant interaction Effective time management Professional attitude and initiative Deadline-driven High attention to detail and numerical accuracy Experience in Body Corporate and Sectional Title administration (advantageous) Business Skills Excellent interpersonal and negotiation skills Strong organizational and project management abilities Flexibility to work outside office hours for events or activations Human Capital Attributes Honest and reliable Positive attitude and motivation Lead by example Assertive and effective communicator Sensitive to client and staff needs Ability to foster a professional office environment Strong moral values, empathy, and career-driven mindset Qualifications and Experience Minimum Requirements Grade 12 (Matric) Relevant diploma Strong proficiency in MS Office and relevant software packages Experience Minimum of 5 years in a Property Administrator role Financial accounting experience Customer service background Experience in property leasing Proficiency in PIMS or MDA systems