Cape Town City Centre: Maintenance Administrator

About the Role We are seeking a highly organised and detail-oriented Maintenance Administrator to support our Maintenance Department in a fast-paced manufacturing environment. This role plays a critical part in ensuring preventative maintenance schedules are maintained, purchase orders are processed efficiently and timeously, suppliers are coordinated effectively, and artisans are fully supported from an administrative perspective. If you thrive in a structured, deadline-driven environment and enjoy working closely with technical teams, this opportunity may be ideal for you. Key Responsibilities include, but are not limited to: Maintain and update the preventative maintenance schedule Issue and track maintenance job cards Capture maintenance data and ensure accurate record keeping Raise purchase orders and obtain supplier quotations Follow up on outstanding orders and deliveries Coordinate supplier and contractor documentation Maintain spare parts registers and monitor stock levels Compile weekly and monthly maintenance reports Provide day-to-day administrative support to the maintenance team Minimum Requirements 3–5 years’ experience in an administrative role within a manufacturing or technical environment Experience working with purchase orders and supplier coordination Exposure to preventative maintenance systems Strong MS Excel skills High level of accuracy and attention to detail Ability to work under pressure and manage multiple priorities Key Competencies Strong organisational and planning skills Excellent communication skills Deadline-driven Problem-solving mindset Professional and proactive approach What Success Looks Like in This Role Preventative maintenance schedules are consistently up to date Purchase orders are processed timeously Minimal delays due to missing parts or admin backlogs Accurate maintenance reporting and documentation Strong support to the artisan team IBCO is an equal opportunity employer and is committed to Employment Equity. Preference will be given to suitably qualified candidates from designated groups in line with our EE Plan. The company reserves the right not to make an appointment. Should you not hear from us within 2 weeks of your application, please consider your application as unsuccessful. Job Type: Full-time Work Location: In person Application settings Application method Email Require resume Yes