Cape Town City Centre: Maintenance Administrator

Qualifications and Experience: Matric Certificate / Grade 12. 3 – 5 years relevant working experience. Administrative qualification (advantageous) Computer literacy. Experience with an ERP system (System knowledge e.g. SYSPRO) Own reliable transport. Bilingual (English and Afrikaans) Requirements: The willingness to stay updated on industry trends, manufacturing technologies, and administrative best practice. The ability to be adaptable and responsive to change. Strong communication and organizational skills Excellent time management skills and the ability to focus on various administrative tasks and coordination of multiple projects. Responsibilities: Issuing and updating checklist/ service sheets and files. Review weekly clockings and timesheets. File tooling job cards. Load all maintenance, electrical, facilities and tooling requisitions on SYSPRO. Update and maintain data for reports. Assist with incident and accident reports. Checking maintenance and tooling hours weekly. Tooling reports on a monthly basis. Update the electrical snag sheet. Printing and handing out maintenance time sheets. Filing MJRS and check sheets weekly. Quotations on breakdowns (cranes and scales). Updating the excel sling register, filing safety harnesses and sling sheet checks. Updating the excel OHC register. Responsible for the signing out of electrical tool register. Assist with maintenance queries on breakdowns. Capturing maintenance sheets and filing. Assist with admin requests from management and filing. Liaise and follow up with stores on quotations and order progress. Tracking procurement progress with the Buyer. Communication with the contractors on quotations, scales and cranes. Inform artisan parts for booking out in store. Ensure the correct paperwork reaches the stores administrator within one business day. Inform the HO maintenance and administrator regarding the forklift services or repairs. Administration of weekly forklift documentation. Follow up with the stores on breakdown progress and completion timeframes. Update and maintain machine maintenance schedules tracker. Managing the form of job logs / tracker for each employee to HR. Assist with any requests from management.