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Cape Town City Centre: Receptionist

Cape Town City Centre: Receptionist

Posted on 2025-04-18 00:00:00

Job Summary

Requirements: At least 2 years relevant experience. Fully bilingual (Afrikaans and English) Matric certificate. Driver’s license. Good verbal and written skills. Computer literate. The ability to work under pressure. Take initiative with given work. Should be comfortable with making coffee and tea (operate the coffee machine) Must be presentable and willing to be available on a weekend if requested. Responsibilities: Greeting of visitors. Answering and transferring calls. Updating calendars, scheduling and booking meetings. Storing of the clients details. Sending and responding to emails. Redirecting client queries. Maintaining, ordering and managing inventory of office supplies. Maintaining the reception area. Organising the meeting rooms. Managing the documentation and records. Draft ad hoc documentation when necessary. Handle deliveries and making coffee/tea on request.

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Cape Town City Centre: Receptionist

Cape Town City Centre: Receptionist

Posted on 2025-04-17 00:00:00

Job Summary

Purpose Front desk effectiveness Act as the first point of contact, receiving clients and visitors in a friendly, courteous and welcoming manner. Assist walk-in and collection customers and liaise with dispatch / sales department to process the customer orders. Process customer credit card payments as required and capture details onto credit card spreadsheet. Provide directions, show people where to wait, notify relevant staff of someone’s arrival. Maintain the reception area, keeping it neat and free of clutter. Arrange additional cleaning as and when required. Help maintain workplace health and safety by issuing, checking and collecting PPE required. Managing KF Service Providers and ensuring that all contracted services are carried out fully. Assist job seekers by advising them where to drop off CV’s. Finance and Office administration support Capture banking onto Palladium Provide administrative support to the accounting department. Support the efficient running of accounts office daily operations. Additional Adhoc duties as required from time to time. Switchboard controller Answer incoming calls in a friendly, helpful and timely manner. Screen and forward incoming phone calls while providing basic information when needed. Maintain up to date employee and department directories. Payroll Admin Distributing a daily roll call list. Distributing weekly clock reports Issuing of clock in tag / card and loading of new employees onto the system. Assist employees with time and attendance related queries, as needed. Issuing of clock in tag / card and loading of new employees onto the system. Office Admin Support Provide administrative support to the accounting department. Support the efficient running of accounts office daily operations. Additional Adhoc duties as required from time to time

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Cape Town City Centre: Receptionist

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Job Summary

The ideal candidate will have excellent communication skills, a welcoming attitude, and the ability to multitask in a fast-paced environment. This role is crucial in creating a positive first impression for clients, visitors, and employees. Key Responsibilities: Greet and welcome visitors in a warm and professional manner. Answer, screen, and direct phone calls promptly. Manage incoming and outgoing correspondence and couriers, including emails, distributing deliveries and packages. Maintain the reception area, ensuring it is tidy and presentable at all times. Schedule and coordinate appointments and meetings. Assist in administrative tasks such as data entry, filing, and record-keeping. Provide support to various departments and managers as needed. Monitor office supplies and place orders when necessary. Handle basic inquiries and provide accurate information about the company. Requirements & Qualifications: Matric or equivalent (additional certifications in Office Administration are a plus). Proven experience as a receptionist, front office representative, or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent verbal and written communication skills. Friendly, professional demeanour with a customer-oriented approach. Ability to work independently, efficiently in a fast-paced environment. Attention to detail and problem-solving skills. Drivers license, be able to drive manual and automatic vehicles. Please consider your application as unsuccessful if you have not heard from us within 2weeks.

Click Go Apply to apply online!


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