Cape Town City Centre: Receptionist (YES Intern)

Reception Ensuring a professional and welcoming front office reception experience. Answering all switchboard in a professional manner, transferring calls and taking and communicating messages. Handling candidate registrations, queries and complaints from clients and candidates (both telephonic and walk-in) under supervision of Branch Manager and / or General Manager. Recruitment To abide by the MASA DNA values which is the formula for success. Sourcing temporary candidates according to the Company Recruitment and Vetting Procedure ensure suitable qualified candidates available for assignment on short notice. Maintain active database of pool of candidates available for various positions. Place adverts on the various websites and newspapers if required. Meet and interview candidates in order to process, verify, and maintain documentation relating to employment history and skills, certificates obtained and personal particulars etc. Screening and processing of candidates’ applications in order to evaluate qualifications or eligibility of applicants according to the Company Vetting Procedure. Ensure candidates have completed all registration forms and brought all necessary documentation and update the database. Brief Assignees/Candidates so that they are ready to go out on assignments when the need arises. Conduct candidate reference checks and criminal record checks. Type CVs as required Provide exceptional service to clients and high caliber staff. Keep assignee files updated with relevant documentation. Prepare and submit Take-on Documentation to Payroll Administration Responsible for all general office administration for the branch. To provide operational support to the sales and operations team to enable them to deliver on service level agreements and to secure new business. Co-ordinate with Operations team to ensure PPE AODs are signed and returned to office timeously for onward submission to Head Office. Ensure adequate supply of office stock maintain and complete purchase requisition for Branch Manager to authorise prior to order of any stock Conduct regular stock stakes of supplies Printing and completing master agreements and assignment confirmations as required. Printing attendance registers and timesheets. Timesheet capture as and when required. Sending emails faxes and scan documents as required. File away invoices, general correspondence etc. Liaising with Head Office when needed. Assist with resolving pay queries as required. Booking of the boardroom -ensure there is no double booking. Compile and update weekly and monthly reports in Microsoft Excel and perform typing in Microsoft Word as required on regular basis. Ensure all personnel files are compliant with company procedures, including existing “pool of staff” upon commencement: Co-ordinate pre-employment medicals where required and ensure that fitness certificate obtained and supplied to relevant client contact. Co-ordinate and control PPE issued, returned and stock on hand. Monitor expiry of contracts, licenses, medicals and co-ordinate renewals where required. Co-ordinate timesheet checklist and check timesheets completed correctly and completion of take on information for supply to payroll department. To co-ordinate all training attendance registers are completed for all training conducted, whether external or on the job training and submit to Human Resources. General Administration. General Duties Ensure compliance with company rules and regulations.