Job Description
About the Role
We are seeking an Administration Assistant to join our team in Somerset West, responsible for providing administrative support and assisting with various tasks to ensure seamless day-to-day operations.
Key Responsibilities
- Place orders with various suppliers
- Acknowledge and confirm receipt of orders with clients
- Record order details in the Daily Order list, including delivery dates and reference numbers
- Verify orders for accuracy (correct supplier, MOQ, pricing) and inform clients
- Follow up on delivery dates and update clients accordingly
- Send reminders to clients regarding amended purchase orders
- Convert email/WhatsApp orders into supplier-friendly templates
- Track pending orders, address delivery delays, and provide client updates
- General administration duties: Organize and maintain filing systems
- Assist with ad hoc sales tasks, reminding clients to place orders
- Assist with other ad-hoc administrative tasks
Requirements
- Grade 12
- Fully bilingual (Afrikaans and English)
- Computer literacy
- Strong administrative skills
- Good communication skills
- Strong organisational and multitasking skills
- Own transport
Qualifications
- None specified
Salary & Benefits
- Salary details not mentioned in original description, therefore skipped.
Important Note
Only candidates currently residing in the Helderberg Area will be considered for this position.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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