Finance & Accounts Officer (Zoho Books)

Role Purpose

Why This Role Exists

This role exists to ensure that Ello Technologys financial operations are accurate, structured, and consistently maintained across multiple entities.

You will own the day-to-day finance function across three related businesses Ello Technology, Ello Apple, and Glasshouse Group ensuring that each entitys books are clean, separate, compliant, and audit-ready at all times.

This is a hands-on execution role for someone who is detail-driven, structured, and disciplined. Your success will be measured by accuracy, consistency, and your ability to maintain reliable, real-time financial visibility not just processing transactions.

Your First 90 Days

What Success Looks Like

By Day 90:

You have full ownership of Zoho Books across all three entities
You are capturing and coding expenses consistently with high accuracy
You are maintaining clean, up-to-date reconciliations across all accounts
You are running structured weekly payment cycles with no delays
You are delivering month-end-ready books within agreed timelines
Your finance processes are structured, reliable, and consistently followed

This role suits someone who brings consistency, control, and structure from day one.

Targets and Performance Measures

How Performance Is Measured

This role has clear finance hygiene, accuracy, and operational performance expectations.

You will be measured on your ability to maintain clean books, ensure timely processing, and deliver accurate financial data across all entities.

Key performance indicators include:

Expense capture timeliness (9095% within 4872 hours)
100% document and attachment compliance
Weekly bank and card reconciliations with minimal unresolved items
Zero late supplier payments caused by internal delays
SOP compliance at 95%
Month-end readiness within agreed timelines
High levels of data accuracy across Zoho Books

This is a precision-driven role where consistency and attention to detail are critical.

Key Responsibilities

1) Zoho Books Ownership Across All Entities

You will own the accuracy and structure of Zoho Books across all three companies.

This includes:

Maintaining complete and accurate financial records
Ensuring correct coding of expenses to accounts and categories
Maintaining strong audit trails with supporting documentation
Applying correct VAT and tax treatment where applicable

2) Expense Capture and Processing

You will manage all expense-related transactions across the business.

This includes:

Capturing and processing all expenses accurately
Ensuring every transaction is supported by documentation
Enforcing finance rules such as document compliance
Identifying duplicates, errors, and unusual transactions

3) Suppliers, Creditors, and Payment Runs

You will manage supplier relationships and payment cycles.

This includes:

Maintaining accurate supplier records across all entities
Tracking payment terms and managing creditors ageing
Preparing and executing weekly payment runs
Reconciling supplier statements and resolving discrepancies

4) Bank and Card Reconciliations

You will ensure that all accounts are reconciled and accurate.

This includes:

Reconciling all bank accounts and credit cards regularly
Investigating and resolving unmatched transactions
Maintaining clean, review-ready reconciliations at all times
Ensuring no backlog or unresolved items accumulate

5) Reporting and Financial Visibility

You will support the business with clear and reliable financial information.

This includes:

Producing weekly and monthly reporting as required
Maintaining month-end readiness across all entities
Providing visibility into expenses, creditors, and financial position
Highlighting anomalies or issues early

6) Automation and Process Optimisation

You will continuously improve finance processes using Zoho Books.

This includes:

Identifying repetitive tasks and automating workflows
Maintaining structured finance processes and systems
Reducing manual admin through system improvements
Supporting internal users with finance process guidance

Benefits

Ownership and Control

Take full ownership of finance operations.

This role gives you responsibility for the day-to-day finance function across multiple entities.

This is how we do that at Ello:
You manage finance operations end-to-end
You control accuracy and financial discipline
You operate with clear responsibility and accountability
You contribute directly to business stability

Performance Recognition

Accuracy and consistency are valued.

At Ello Technology, we recognise people who maintain high standards and deliver reliable output.

This is how we do that at Ello:
We value clean, accurate financial records
We recognise consistent execution
We measure outcomes, not effort
We trust people who deliver reliably

Career Growth

Build strong finance and operational capability.

This role provides exposure to multi-entity finance operations and structured financial management.

This is how we do that at Ello:
You gain experience across multiple entities
You build strong bookkeeping and finance discipline
You work closely with leadership and operations
You grow in a structured, performance-driven environment

Coaching and Development

Structure, discipline, and real-world experience.

We are looking for someone who wants to strengthen their finance and operational skillset.

This is how we do that at Ello:
You work within clear systems and processes
You develop through real ownership and responsibility
You improve through consistent execution
You build high-value finance capability

Meaningful Work and Culture

High standards. Reliable systems. Real impact.

This is a role where your work directly affects how the business operates.

This is how we do that at Ello:
You keep the business financially structured and organised
You reduce errors, delays, and inefficiencies
You support decision-making through accurate data
You work in a disciplined and professional environment

Who Will Thrive in This Role

This role will suit someone who is structured, detail-focused, and disciplined.

You will likely thrive here if you:

Have strong attention to detail and accuracy
Enjoy structured work and clean processes
Take ownership of your work and follow through
Are organised and able to manage multiple priorities
Prefer consistency over last-minute rushes
Are confident working with systems and data
Are proactive in identifying and fixing issues
Want to build strong finance and operational capability

Non-Negotiables

This role requires strong finance discipline and execution capability.

Non-negotiables for this role include:

Proven bookkeeping or accounts experience
Strong hands-on experience with Zoho Books
Strong reconciliation skills (bank, card, supplier)
High attention to detail and document control discipline
Ability to follow and enforce structured processes
Strong organisational and time management ability
Confidence working across multiple entities