Job Description
About the Role
Hire Resolve is seeking a dynamic and detail-oriented Maintenance Administrator to join their client in Cape Town. As a Maintenance Administrator, you will provide administrative support to the maintenance department, ensuring smooth operations and efficient maintenance processes.
Key Responsibilities
- Attend to all day-to-day maintenance requests on the rental portfolio allocated to you.
- You will have a list of approved contractors that you will work with on each development.
- Attend to all reported maintenance and open tickets on RedRabbit.
- Assign approved contractors.
- Obtain quotations.
- Get quotations approved by the responsible parties.
- Give the go ahead to the contractors.
- Ensure feedback is given to all parties after each step is completed.
- Contractors to send in pictures of the jobs once completed.
- Obtain invoices and send to Portfolio Administrators to load on PayProp.
- Dealing with contractors on interim and exit inspections.
- Attend to tenants / agents / owners / management queries via WhatsApp.
- Attend to Red Rabbit requests from start to end on exit inspections (opening of tickets and follow through till closure).
- Ensure all EXIT inspections are received, scheduled, and completed for your allocated portfolio.
- Liaise with owners, management & rental agents regarding maintenance issues. Discuss problems and or give feedback
- and updates.
- Liaising with Portfolio office regarding any issues arising for their info and action.
- Submit insurance claims to managing agents for burst geysers etc.
- Obtain quotes for repairs due to latent damages to submit to insurance.
- Communication to owners regarding insurance claims.
- Liaising with rental agents with regards to maintenance on the properties where they must move new tenants in to
- ensure the properties are ready for occupation.
Requirements
- Matric
- Minimum 1 year maintenance experience
- RedRabbit experience (Essential)
- Computer literate
- Reliable transport (preferably own)
- Communication skills
- Problem solving abilities
Qualifications
Matric
Salary & Benefits
Our client is offering a highly competitive salary for this role based on experience.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other Administration/PA/Secretary Jobs in Western Cape
In the Western Cape, Other Administration, PA, and Secretary positions are in high demand across various industries. Typically, these roles involve providing administrative support to professionals and executives, managing day-to-day operations, and maintaining accurate records. Generally, this field is considered a vital component of any organization, ensuring seamless day-to-day functioning.
Salaries for Other Administration, PA, and Secretary roles can vary greatly depending on factors like experience, company size, and industry sector. Broadly speaking, salaries typically fall within the range of R400 000 to R800 000 per annum, with a common band being between R500 000 and R600 000. However, it’s essential to note that these figures are approximate and can fluctuate based on individual circumstances.
Common skills for this type of role include administrative software proficiency (e.g., Microsoft Office), excellent communication and interpersonal skills, organisational and time management abilities, and the capacity to maintain confidentiality. Other valuable skills include data entry, record-keeping, and basic bookkeeping.
Many industries in Western Cape employ these roles, particularly in sectors like financial services, technology, manufacturing, and healthcare. In the financial services sector, for example, you may find administrative assistants supporting senior executives or managing client records. Similarly, in the technology industry, PA’s are often responsible for coordinating meetings, scheduling appointments, and preparing materials for presentations.
Career development opportunities for those in Other Administration, PA, and Secretary roles can vary depending on individual interests and goals. Typically, experience can lead to progression into more senior administrative positions or even specialist roles like office manager or operations coordinator. Some may choose to pursue further education or training to advance their skills or transition into related fields.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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