Cape Town: Project Operations Coordinator posted by Time Personnel

About the Role

We are seeking a highly skilled Project Operations Coordinator to join our team in Cape Town. As a key member of our operations team, you will be responsible for ensuring the smooth delivery of projects on time, within budget, and to a high standard of quality. You will work closely with designers, contractors, and other stakeholders to ensure that projects are delivered according to scope, quality standards, and agreed timelines.

Key Responsibilities

• Consistently deliver projects on time, within budget, and to a high standard of quality.
• Develop, manage, and take full ownership of detailed project timelines, ensuring clear visibility of build durations, dependencies, and critical milestones.
• Receive and interpret design briefs and scopes from designers, proactively clarifying queries and resolving any ambiguities at an early stage.
• Maintain full oversight of the project pipeline, including contractor capacity, upcoming start dates, and potential programme risks.
• Take day-to-day ownership of the transformation calendar, ensuring alignment with the key objective of calendar activation within 24 hours of the photoshoot.
• Appoint suitable contractors for each project based on expertise, availability, past performance, and specific project requirements.
• Build and maintain strong, trusted relationships with contractors on site (this is a remote role where effective relationship management is essential).
• Monitor and coordinate daily on-site progress, ensuring work is delivered according to scope, quality standards, and agreed timelines.
• Oversee quality assurance through milestone inspections, remote verification processes, and third-party checks where necessary.
• Procure materials in accordance with approved design handovers and project schedules.
• Collaborate closely with Finance to ensure adequate cash flow for the timely procurement of materials.
• Coordinate material deliveries to site, confirming completeness and resolving any shortages or damages promptly.
• Track contractor progress against agreed milestones and liaise with Finance to facilitate staged payment releases.
• Manage mid-project variations by assessing impacts on time, cost, and scope, while ensuring clear approval and communication processes are followed.

Requirements

• 3+ years’ experience in project management / coordination
• Hands-on exposure to renovation or construction projects (direct or adjacent experience)
• Bachelor’s degree or equivalent professional qualifications
• Strong understanding of renovation workflows, contractors, and compliance requirements
• High proficiency with systems and tools; experience with monday.com or similar platforms preferred
• Excellent organisational skills and attention to detail, particularly when auditing progress and reports
• Strong decision-making ability with confidence to take ownership and accountability
• Highly tech-savvy with a mindset for scalable solutions
• Comfortable operating in a fast-changing, high-growth start-up environment
• Exceptional prioritisation and time management skills

Qualifications

• Formal education/certifications (Bachelor’s degree or equivalent professional qualifications)

Salary & Benefits

• R negotiable dependent on experience