Cape Winelands: Executive Assistant to the CEO posted by Hire Just Now

Executive Assistant to the CEO Location: Paarl Salary: R15K R20K (depending on experience) My client is in the optometry sector and looking for an assistant for their dynamic CEO. Administrative Support: Manage the CEO’s calendar, appointments, and scheduling, ensuring efficient use of time and optimal prioritization. Coordinate meetings, conferences, and travel arrangements, including logistics and accommodations. Communication and Correspondence: Screen, prioritize, and respond to emails, calls, and inquiries on behalf of the CEO. Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Manage confidential documents, contracts, and agreements in a secure and organized manner. Meeting Coordination and Minutes: Prepare agendas, materials, and presentations for meetings attended by the CEO. Attend meetings, take accurate minutes, and distribute summaries and action items to relevant stakeholders. System: Google Calender Project Coordination and Follow-Up: Support the CEO in managing projects, initiatives, and action plans, ensuring timely follow -up and completion. Collaborate with cross-functional teams to track progress and maintain project timelines. Sytems: Slab, Asana, Xero, Reporting, Google Drives, Paid Ads Stakeholder Engagement: Interact with internal and external stakeholders, including clients, partners, and board members, on behalf of the CEO. Maintain positive relationships and facilitate effective communication to enhance the CEO’s network – Linkedin Information Management: Organize and maintain files, records, and documents related to the CEO’s activities and responsibilities. Provide timely access to information and resources needed for decisionmaking and planning. Technology and Tools Management: Manage the CEO’s technology tools, including devices, software, and communication platforms. Provide technical support and troubleshoot any issues related to technology and tools. System: Google Drives & IT company Professional Development and Networking: Stay updated on industry trends, best practices, and relevant topics to support the CEO’s effectiveness. Participate in networking opportunities and events to enhance the CEO’s connections and insights. CPD Points Risk Management and Mitigation: Identify potential risks and develop strategies to mitigate them, ensuring business continuity and resilience Implement effective risk management practices across the group’s operations and projects