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Durban: Procurement Administrator

Durban: Procurement Administrator

Posted on 2025-05-06 00:00:00

Employer Unspecified
Category Transport / logistics / warehouse
Location eThekwini  / Durban

Job Summary

Key Responsibilities: Maintain accurate records of raw material deliveries using the company’s receiving register. Request and manage Certificates of Analysis (COA) from suppliers. Capture deliveries on Syspro, ensuring they match relevant invoices. Monitor email correspondence to stay updated on pricing changes during capturing. Understand sea freight shipment types and Incoterms. Reconcile and control credit notes, GRNs, invoices, and delivery notes for packaging and raw materials. Investigate and resolve supplier queries (e.g., incorrect pricing). Analyze situations and solve problems effectively. Review vendor contract requirements and escalate to management as needed. Perform ad hoc duties as required. Keep records and reports updated and manage data effectively. Personal Attributes: Excellent communication and coordination skills. Attention to detail with the ability to meet deadlines. Independent yet collaborative team player. Resilient under pressure with a systematic and analytical mindset. Positive, self-motivated, and reliable with emotional maturity. Honest and professional with strong organizational skills. Qualifications and Experience: 2-3 years experience in procurement administration (essential). N Dip / BSc / BCom qualification required. Proficient in Syspro and MS Office (Word, PowerPoint, Excel). Familiarity with virtual platforms like MS Teams and Zoom. Valid drivers license and reliable transport. Additional Skills: Ability to work accurately, investigate data discrepancies, and resolve issues. Knowledge of procurement processes, order fulfillment cycles, and sea freight operations. Strong organizational skills and ability to adapt to dynamic requirements.

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Durban: Procurement Administrator

Durban: Procurement Administrator

Posted on 2025-04-17 00:00:00

Employer Unspecified
Category Transport / logistics / warehouse
Location eThekwini  / Durban

Job Summary

Key Responsibilities Supplier Sourcing & Management Identify, evaluate, and engage suppliers and vendors for consumables. Negotiate prices, contracts, and payment terms. Monitor supplier performance and resolve disputes. Stay current on competitor pricing and market trends. Source alternative products and suppliers as needed. Purchasing & Orders Place and manage purchase orders based on forecasts and inventory levels. Track and follow up on orders to ensure timely delivery. Match purchase orders with delivery notes, GRNs, and invoices. Submit correct documentation to the creditors department for processing. Inventory & Stock Control Collaborate with warehouse and inventory teams to maintain optimal stock levels. Monitor stock rotation and ensure compliance with storage and safety standards. Forecasting & Planning Work closely with production and operations teams to forecast demand. Plan supply schedules to avoid stockouts or overstocking. Reporting & Documentation Maintain accurate procurement records and supplier communication logs. Generate regular procurement, inventory, and supplier performance reports. Interdepartmental Coordination Liaise with logistics, quality control, and production teams to ensure smooth operations. Troubleshoot supply chain issues and support process improvements. Cost Control Monitor procurement spend and identify cost-saving opportunities. Conduct market research for informed buying decisions. Supplier & Product Evaluation Assess suppliers for reliability, quality, cost, and delivery consistency. Skills & Requirements Grade 12 Certificate (Matric) Diploma/Degree in Procurement or Supply Chain Management Drivers License 35 years of experience in procurement, inventory control, or supply chain management Manufacturing or distribution environment experience preferred Proficient in ERP systems (Syspro advantageous) Intermediate to advanced Microsoft Office skills (Excel, Word, Outlook) Personal Attributes Excellent negotiation, coordination, and communication skills Strong attention to detail and ability to meet deadlines Self-motivated, dependable, and accountable Professional integrity and emotional maturity Able to thrive under pressure in a fast-paced environment Team player with leadership potential

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Durban: Procurement Administrator

Durban: Procurement Administrator

Posted on 2025-04-17 00:00:00

Employer Unspecified
Category Transport / logistics / warehouse
Location eThekwini  / Durban

Job Summary

Minimum Requirements: Grade 12. Drivers License. Diploma / Degree in Procurement or Supply Chain Management. 3- 5 years of experience in procurement, supply chain, or inventory management. Experience in a manufacturing or distribution environment is highly advantageous. Strong negotiation and supplier management skills. Proficiency in ERP system, Syspro advantageous. Intermediary knowledge in Ms Office packages (e.g. Excel, Word, Outlook etc.). Key Performance Areas: Supplier Sourcing : Identify and establish relationships with suppliers and vendors for consumables. Negotiate pricing, payment terms, and contracts with suppliers to secure the best deals, monitor Suppliers for special offers. Maintain supplier performance and resolve any issues or disputes that may arise. Evaluate and select suppliers based on quality, reliability, and compliance with regulatory requirements. Stay informed about competitor pricing and market trends to ensure competitive purchasing. Sourcing new products and new suppliers for buyouts items on external and internal clients requests. Purchasing and Order: Place orders for consumables based on demand forecasts and inventory levels. Monitor and track orders to ensure timely delivery and minimize any disruptions to warehouse operations. Manage purchase orders, reviewing, updating or cancelling them as needed to ensure accuracy. Receipting of stock into system. Marching of PO, delivery note, GRN and Invoice and submit to creditors department for processing and payment. Inventory Control: Work closely with inventory and warehouse teams to maintain optimal stock levels. Ensure that all consumable products are stored according to safety standards and inventory management practices. Monitor stock rotation and expiry dates. Forecasting and Planning: Collaborate with internal teams (e.g., production, operations) to forecast demand for chemicals and other materials. Develop and maintain long-term supply plans to ensure the warehouse always has the required consumables in stock. Reporting and Documentation: Maintain accurate records of all procurement transactions, including orders, invoices, and supplier communications. Provide regular reports on procurement activities, supplier performance, and inventory levels to management. Collaboration and Coordination: Coordinate with various departments such as logistics, quality control, and production to ensure smooth operations. Provide support for troubleshooting supply chain issues and identifying opportunities for improvement. Cost Control and Budget: Monitor procurement expenditures and maintain spending within budget guidelines. Look for cost-saving opportunities, negotiate favourable pricing, and implement strategies to reduce overall procurement costs without compromising quality. Conduct market research and analyse trends in consumable prices to make informed purchasing decisions. Supplier & Product Evaluation: Evaluate suppliers based on criteria such as reliability, quality, delivery timelines, and cost-efficiency.

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