Procurement Administrator
Posted on 2025-03-31
| Employer | Fouche & Co Recruitment |
|---|---|
| Salary | 20000 |
| Category | Sales Marketing |
| Location | Kwazulu Natal / Durban |
Job Summary
Responsibilities:
Procurement & Supplier Management:
- Purchase goods and services in line with the organization’s quantity and quality expectations.
- Evaluate and negotiate contracts with suppliers to secure competitive terms.
- Maintain an effective order schedule and ensure timely delivery from suppliers.
- Track inventory levels, ensuring consistent restocking of required goods.
- Follow up on outstanding items or unquoted goods to ensure completeness of orders.
Shipping & Logistics Coordination:
- Handle export and import shipments (FCL & LCL), including planning, checking, and booking space with carriers.
- Liaise with suppliers, clearing agents, transporters, and overseas agents for smooth shipment coordination.
- Track and update the status of incoming and outgoing shipments to ensure timely deliveries.
- Prepare and manage import/export documentation, including packing lists, invoices, letters of credit, and insurance documents.
Inventory & Data Management:
- Ensure accurate updates to the inventory system, including stock, pricing, and order records.
- Maintain purchasing and shipping records, ensuring all transactions are documented properly.
- Expedite orders and liaise with suppliers to resolve issues related to inventory, quality, or quantity discrepancies.
- Perform GRN (Goods Received Note) and GRV (Goods Received Voucher) processes, ensuring all stock is correctly recorded.
Shipping & Freight Management:
- Manage container bookings and coordinate with clearing and forwarding agents for timely deliveries.
- Obtain freight quotations and make recommendations for competitive shipping rates.
- Handle clearance, permits, and all related shipping duties, including STOP Containers and audit documentation.
- Work closely with the warehouse team and transporters to ensure effective shipping and delivery schedules.
Financial Administration & Reporting:
- Manage foreign outward payments, including currency exchange and bank documentation.
- Assist with weekly cash flow reports for management and handle costing for both local and foreign shipments.
- Support the preparation of reports for the Managing Director, including weekly updates and stock status.
General Support:
- Provide relief for the cash office and switchboard operations when required.
- Assist sales teams with stock inquiries and ensure accurate order processing.
- Handle all supplier queries and maintain strong communication channels for efficient problem resolution.
Key
Requirements:
Experience & Qualifications:
- Matric (Non-negotiable)
- Proven experience in procurement, shipping, and logistics coordination, ideally within a spares or similar industry.
- Knowledge of international shipping, clearing agents, and import/export documentation.
- Strong understanding of inventory management systems and data entry practices.
- Experience with negotiating supplier contracts and managing relationships.
Skills & Competencies:
- Excellent communication and interpersonal skills to liaise effectively with suppliers, forwarders, and internal teams.
- Strong problem-solving abilities, particularly in resolving shipping and supply chain discrepancies.
- Attention to detail and ability to maintain organized records.
- Strong financial acumen, particularly in relation to costings, foreign payments, and budgeting.
Personal Attributes:
- Highly organized with the ability to manage multiple tasks and deadlines.
- Self-motivated with a proactive approach to problem-solving.
- Ability to work under pressure in a fast-paced environment.
Remuneration: R20 000 – R25 000 monthly
**Please note that only shortlisted candidates will be contacted**
Procurement Administrator position available in Kwazulu-Natal, Durban. This job position was posted by Fouche & Co Recruitment. The job has been posted as a char8000 ad on 2025-03-31 at 01:04:56 in the Sales Marketing category
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