East London: Accounts Payable Clerk posted by Profile Personnel

About the Role

Well-established retail company based in East London are seeking an experienced and qualified applicant to join their dynamic team. The applicant would be required to prepare invoices and supplier documentation for monthly sign-off by the Accountant, as well as to deal with supplier queries.

Key Responsibilities

• Capture monthly invoices, claims, marketing discounts and labour costs on excel creditors ledger
• Calculate marketing discounts and discounts of invoices received monthly and populate the AP sheet with the figures
• Capture payments on the excel creditor ledger
• Send claims to suppliers
• Update excel and pastel for claims on a weekly basis
• Review supplier take-on forms that are submitted to Finance and allocate a supplier code to buying. Load trade suppliers on Pastel using the allocated code
• Complete the information section on credit applications before submitting it to management for review and signing. On the terms and conditions ensure anything that relates to payment aligns with the policy
• Maintain an accurate record of all supplier accounts on the excel creditors spreadsheet including; adding new suppliers, AP sheet and payments report tab on the spreadsheet
• Confirm banking details with suppliers via telephone and e-mail the details to buying to verify before paying new suppliers
• Accurate recording of payments within credit payment terms and policies. Ensure purchase orders have the correct payment terms listed, the GRN matches the CP on the orders and the delivery date used for payment is correct i.e. when the buying department makes any amendments to the purchase orders
• Update the monthly AP purchases captured on excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management
• Accurately record any transactions during the month to ensure the figures are accurate before it is sent to management i.e early payments
• Reconcile trade creditors accounts to supplier statements, excel leger and pastel
• Preparation of monthly creditors reconciliations and submission for review
• Populate import batches to load onto the bank for month end payments for trade
• Follow up on outstanding reconciliation items
• Check on outstanding queries on reconciliations
• Follow up and handling of trade creditor queries i.e claims sent to suppliers, returns, return waybills and credit notes
• Identify supplier queries and resolve in a speedy manner i.e cost price queries, invoices charged on the account but not captured on the IMS system, inaccurate account balances etc.
• Identify potential early payment discounts
• Raise any discount opportunities with the finance manager

Requirements

• Must have Grade 12 (certificate to be submitted on application)
• Any relevant qualification in finance (advantageous)
• Valid Drivers License Code 8 unendorsed (advantageous)
• Computer literate: Microsoft Office with Pastel experience as well as advanced MS Excel knowledge
• Minimum 1-3 years experience in a similar role in finance / accounts payable

Qualifications

• Grade 12 Certificate