Fourways: Automotive Admin Assistant – OEM Level – Gauteng, Fourways

Key Responsibilities: General Administration Provide day-to-day administrative support to management and departmental teams Prepare, review, and manage correspondence, reports, presentations, and documentation Maintain accurate filing systems, both electronic and physical Ensure adherence to office procedures and internal policies Calendar & Meeting Coordination Schedule and coordinate meetings, workshops, and events Manage travel arrangements, accommodation, and itineraries for staff and visiting partners Prepare agendas, meeting materials, and follow up on action items Procurement & Supplier Administration Assist with procurement requests, quotations, and purchase orders Liaise with suppliers and service providers to ensure timely delivery of goods and services Maintain accurate records of purchases, invoices, and supplier communications HR, Finance & Operational Support Support HR administration, including onboarding documentation, employee records, and internal communications Assist finance with expense reports, invoice processing, and basic reporting Coordinate office supplies, equipment, and facilities management Provide ad-hoc support for operational projects or special initiatives as required Communication & Stakeholder Support Act as a point of contact for internal teams, external stakeholders, and visitors Ensure timely, professional, and accurate communication across departments Support management in maintaining high levels of stakeholder satisfaction Qualifications & Experience: Diploma or Certificate in Office Administration or a related field Minimum 3 years experience in administrative support, preferably in a corporate, OEM environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience coordinating meetings, travel, and office administration Motor Industry experience ESSENTIAL Key Skills & Competencies: Strong organisational and multitasking abilities High attention to detail and accuracy in documentation Excellent verbal and written communication skills Professional, proactive, and approachable demeanour Ability to manage deadlines and competing priorities Confidentiality and discretion in handling sensitive information Key Performance Indicators (KPIs): Accuracy and completeness of documentation and records Turnaround time for administrative requests and tasks Compliance with office procedures and company policies Stakeholder satisfaction and responsiveness Efficient support for departmental and management initiatives Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days from application, kindly consider your application as unsuccessful. Applications will only be considered from candidates who meet the specified criteria as per the job spec. If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application. Applications should be submitted no later than 2 weeks from advertising.