Job Description
About the Role
We are seeking an experienced Administrator/Driver to provide administrative support to our team in Johannesburg. The ideal candidate will have excellent communication skills, be organized, and able to multitask effectively.
Key Responsibilities
- Answer and screen calls and emails for the manager as requested
- Maintain the appointment diary for the Admin Manager
- Compile and distribute daily security asset inspection reports
- Compile and distribute daily consumption reports
- Collect monthly reports from branches (HSE, Security, Fleet, Consumption)
- Capture data from monthly reports accurately
- Obtain monthly invoices from service providers and follow up on outstanding items
- Process monthly payments by completing purchase requisitions and submitting them for approval
- Submit approved requisitions to Finance and ensure payments are processed before due dates
- Conduct monthly hygiene and safety inspections, ensuring cleanliness of facilities
- Ensure monthly vehicle inspections are completed and recorded
- Process fleet vehicle costs, maintain updated records, and report on fleet maintenance
- Complete and submit insurance claim reports with supporting documentation
- Follow up on insurance claims until resolution
- Process tracking installation requests and ensure certificates are received
- Create and manage user accounts on the tracking system, communicating details to relevant managers
- Draft letters, emails, and take minutes during meetings
- Attend meetings on behalf of the manager when delegated
- Maintain an organized and accessible filing system
- Perform general driving duties, including transporting persons and delivering/collecting goods
- Carry out ad hoc administrative tasks to ensure smooth operational flow
Requirements
- Matric certificate
- Minimum 3 years experience in a similar role
- Code 8 drivers license
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Strong written and verbal communication skills in English
- Excellent organizational and multitasking abilities
- Confident and proactive approach; anticipates issues and requirements
- Team player with strong interpersonal skills
- Honest, reliable, and dedicated
- Detail-oriented with a focus on accuracy
Qualifications
No specific qualifications mentioned.
Salary & Benefits
Salary details not specified.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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