Johannesburg: Administrator: Vendor and Special Arrangements posted by The Skills Mine

About the Role

The Skills Mine is seeking a highly skilled Administrator to join our team in Johannesburg. As an Administrator: Vendor and Special Arrangements, you will be responsible for managing vendor relationships, coordinating tender acquisition processes, and ensuring compliance with regulatory requirements.

Key Responsibilities

• Prepare, verify, and submit new supplier registration forms online and manual submissions.
• Coordinating the compilation of required documentation, including sending out declarations of interest and documenting all responses.
• Administering the end-to-end tender acquisition process by preparing, coordinating, and sending the required documentation timeously.
• Maintaining registrations and updating of renewed compliance documents on the client dashboard as required.
• Document all registrations completed and keep all key stakeholders informed of the status and location of required documents.
• Maintaining an accurate filing record of supplier information that is easily accessible by the team/department.
• Updating vendor applications for accounts receivable purposes.
• Checking and verifying invoices/documentation/information provided against standard requirements before sending invoices to clients.
• Following up on and resolving all vendor invoice-related queries and following up on invoice payments.
• Coordinating and maintaining SLAs and special arrangement clients, ensuring agreements are in place by following standard operating procedures.
• Preparing monthly recons for distribution to relevant stakeholders and confirming payment statuses.
• Adhering to and enforcing the best practice service standards, statutory, and regulatory compliance applicable to the finance function.

Requirements

• A matric is essential.
• 4 years of experience in Administration.
• 4 years of experience in Buying/Procurement.
• Invoice management skills, including tracking, verification, and discrepancy resolution.
• Knowledge of accounts receivable processes and vendor applications.
• Proficiency in document management systems.
• Strong record-keeping and filing skills.

Qualifications

• Formal education/certifications (if applicable).

Salary & Benefits

• Salary: [Salary amount] per annum.