Duties: 1. Data Capturing & Filing: Generally, but not exclusively, the capturing processes will include the following: – Capturing of all invoices onto the company approved accounting system. – Capturing of all payroll data onto the company approved payroll system. – Maintaining an efficient filing system for all records to be kept and if needed archived according to the Company standards and statutory requirements of the law in general, and specifically the POPI/PAIA act. 2. Pay-roll: – Managing, processing, calculation, completing and payment of monthly pay roll data and managing all other aspects related to salaries and wages according to company and legal requirements. – Recording, investigating, and completing any queries that may arise through the payroll processes. – The above includes but is not limited to reconciliations of provident and medical aid/ funds, SARS PAYE, UIF, SDL , garnishee orders, labor union deductions relevant to the company processes and any other statutory deductions that may be required through the payroll process, and payment thereof. – Reporting and filling of all WRA or IOD and liaising with the relevant body, within the legal timeline requirements and or Company policies. Supplying all relevant information as required by the Company and or relevant body within the required timeline. – Maintaining all necessary communications with bargaining councils, legal bodies and statistic agencies and furnishing all relevant information as required by law. – Maintain and ensure that employee files, records of all relevant leave, in liaison with the HR- manager (if appointed) are always accurate and up to date. This includes all other relevant documents as required by law and within the requirements of the POPI/PAIA act. 3. Accounting: – Bank statement reconciliations of cash, EFT, speed-point, debtors deposits and any payment processed from the company to any relevant party. – Managing and taking responsibility of capturing and processing all relevant accounting data on the PEG approved and prescribed accounting systems. – Complete month end creditors statement reconciliations, and payments thereof to creditor accounts within the due dates of such accounts, subject to terms and or credit limits available, subject to Directors approval. – Ensure the safety and correct procedures are maintained regarding the company creditors payments and general settling of expenses either by EFT or petty cash pay-outs. – To be responsible for the monthly accounting procedures according to PEG standards and procedures. – Completing and timeous submission of month-and-year end statements as required by Head Office. – Administration of VAT201 and EMP201, reconciling, filling and payments to SARS within the statutory due dates of these taxes. Assisting with EMP501 tax year-end and mid-year reconciliations and ensuring submission within the statutory due dates, in liaison with consulting agency as identified by company. – Assisting with and supplying all required information for year-end audit purposes within the scope of company requirements. – Completing and compiling all necessary documentation for all credit applications. – Managing and coordinating of any financial/accounting queries logged with the company in liaison with the relevant section manager and keeping the directors informed of the progress and or outcome thereof. – Managing the site change float by ensuring that the checks and balances are adhered to by all relevant parties and that the change floats balance each month end. Any discrepancy must be reported to the directors. – Ensure control and safety of Petty Cash float issued to you and any other additional petty cash on site. – To manage the accounting office and all related matters. – Some specific tasks may have been delegated to another administrative official in liaison with a director, but the responsibility of managing the processes is still the Bookkeepers. 4. General: – You will address all relevant employee queries pertaining to the scope of your job description in liaison with any other section in the company. – You will report directly to the directors with whom you will be required to liaise with regularly and keep updated in respect of all aspects pertaining to your duties and responsibilities. – Operational requirements may result in you having to execute instructions issued by other senior management and/or staff members. – Ensure that other employees perform in terms of their input into the accounting function within the business. Requirements: Grade 12 A tertiary qualification will be an advantage At least four years experience in a similar role SAGE Accpac (Accounting) experience Sage 300 People (payroll) experience Should you not receive a response within 10 working days, please consider your application as unsuccessful
