Johannesburg: Finance Administrator posted by Placement Point

A well establish company in Johannesburg is looking for a Finance Administrator that can povide essential administrative and operational support to their finance department. Qualification: · 5 10 years experience · Matric (Grade 12) and relevant tertiary qualifications · Bookkeeping tertiary qualification (will be assisting the finance department) Computer systems ; Excel, Word, Outlook, SAGE Payroll, SAGE SS and SAGE One-Drive Key Compentencies : o Accurate, numerate with relevant experience within the Accounting field along with knowledge in organizational effectiveness, and ability to impart knowledge effectively o Effective time management and record keeping; Methodical o Able to work under pressure o Good communication and interpersonal skills with superiors, colleagues and suppliers o Attentive to detail, and ability to multi task and to be able to use own initiative o Proficiency with payroll processing o Strong analytical and problem solving skills o Excellent attendance at detail and accuracy, strong communication and interpersonal skills o Handling sensitive employee data with integrity, discretion and confidentiality o Honesty in the handling of any company cash and or related company finances and processing Duties: INVENTORY Input: o Manage daily Stock Counts o Investigate/Assist with stock variances o Quarterly stock counts o Stock adjustments o Filing of new stock items o Electronic filing of all BOM changes Output: o Run Stock sheets and capture daily stock counts o Send variances first to PTA warehouse for verification and if not resolved to advise Finance o Capture stock count o Assist with stock queries by checking physical stock and viewing stock transactions in Macola PURCHASES Input: o Order all non-stock items (stationery, etc.) from the pre- approved vendors Business/Waltons, etc. o For non-regular purchases obtain 3 quotes from various vendors and submit them to accountant for authorization of purchase o Complete POs for non-stock items and ensure these are authorized by the accountant o Regular verification of all non-stock items o Maintain an excel spreadsheet documenting monthly requirements o Review stationery request/PO as prepared Manager before this gets submitted to Finance o Review grocery list request as prepared on excel sheet from the Manager Output: o Effective management of non-stock purchases o Ensures cost-effective purchases o Adequate supporting records are maintained o Effective management and documentation of branch non-stock item needs o Effective management of stationery expenses o Effective management of stationery expenses ASSETS Input: o Quarterly Jhb asset check o Maintain all Jhb asset / asset movement o Complete asset forms for new / disposed / transfer of assets o Monthly assets register processing and maintenance o Balance monthly asset register to asset GL accounts Output: o Compare assets to asset registers o Asset tagging DATA ENTRY & RECORD KEEPING Input: o Monthly canteen schedule updates o Sundry creditors running list updates o PMS and Incubator loan register updates and check Output: o Maintaining accurate financial database, updating monthly schedule and organizing physical or digital filling systems AUDITS Input: o Compiling vat audit copies o Audit Copies & filling o Audit prep selected general ledger accounts Output: o Supporting the audit process by preparing documents and coordinating assessments HEALTH & SAFETY AND QUALITY STANDARDS Input: o Assist in maintaining the Health & Safety principles of the organization. o Work within the Company’s Quality Management System o Ensure that the appropriate QMS documentation is always used, and that document version controlled and maintained. o Documentation of NCAs and ARs where relevant o Best Practices Improve processes and policies in support of organisational goals. o Formulate and implement departmental policies and procedures to maximise output. Monitor adherence to procedures. o Administrative excellence Output: o Assist in minimal accidents with constant vigilance. o Minimize audit findings. o All documents used are aligned with Company. o NCAs raised, investigated, and closed timeously. o Continuous improvement of processes & procedures through BEST recommendation o The quality of the level of service provided by carrying out the responsibilities in all tasks, activities & reports being executed timeously, with accuracy. GENERAL LEDGER RECONS o Monthly balancing of all balance sheet accounts GENERAL o Assists Accounts Department with general duties o Filing, Archiving, communication o Assisting with any general ad-hoc tasks requested o Print file labels