Kendrick Recruitment is seeking a highly organised and proactive Sales Executive Assistant to provide comprehensive support to the Group Sales Manager and broader sales team for a luxury property group based in Johannesburg. This role is essential for the smooth execution of operational, administrative, and coordination tasks within the sales function.

Purpose:

To support the Group Sales Manager and sales team by managing schedules, sales reporting, internal communications, event logistics, and project tracking, ensuring efficiency and professionalism.

Key Responsibilities:

Executive Support & Sales Administration

• Act as primary point of contact for the Group Sales Managers schedule, correspondence, and task prioritisation

• Maintain updated records across CRM systems and internal tools (e.g., Hubspot, ResRequest)

• Prepare, proofread, and format business documents, reports, and board presentations

• Troubleshoot and escalate sales system issues and manage user access requests

Reporting & Sales Stats

• Compile and distribute monthly and quarterly sales reports, agent performance statistics, and key comparisons (year-on-year/month-on-month)

• Assist with data gathering and formatting for Sales Connects, planning meetings, and strategic sessions

• Support preparation of business review packs and planning documents

Team Support & Internal Coordination

• Assist with onboarding, uniform distribution, technical needs, and resource sharing for new and existing team members

• Coordinate weekly team meetings, action follow-ups, and process compliance

• Maintain shared folders and support clear internal communication

Trade Show & Familiarisation Trip Logistics

• Manage administrative aspects of trade shows and Fam trips, including delegate registration, sales kit collation, and agent itineraries

• Coordinate venue and travel logistics, print collateral, and post-event reporting

• Liaise with internal and property teams to ensure smooth execution

Stakeholder Liaison & Agent Support

• Respond to DMC and trade agent requests in the absence of Sales Managers

• Ensure professional and timely internal communication and routing of client queries

• Log incoming requests and assist in preparing agent-facing materials

Marketing & Resource Management

• Collaborate with Marketing to keep sales tools, rate sheets, fact sheets, and image libraries up to date

• Distribute sales collateral and ensure brand compliance across trade materials

• Track stock of merchandise, brochures, and branded items for team use

Calendar Management & Planning Support

• Maintain the master sales calendar covering trade events, Fam trips, and deadlines

• Coordinate site inspections and distribute weekly reports

• Monitor key project timelines and ensure alignment across departments

Required Skills & Experience:

• Minimum 5 years experience in an Executive Assistant, senior coordination, or sales support role, preferably within luxury hospitality or tourism

• Strong experience with CRM systems (Hubspot preferred), reservations systems (e.g., ResRequest), and API integrations

• Highly organised and self-motivated with the ability to manage multiple priorities effectively

• Proficient in Microsoft Office Suite (especially Excel and PowerPoint) and digital file management

• Excellent verbal and written communication skills; calm, clear, and professional under pressure

• Detail-oriented with a strong sense of responsibility and commitment to confidentiality

• Confident managing event logistics and cross-functional workflows

• Reliable team player with a service-driven mindset and positive attitude

This is a rewarding opportunity for a dedicated professional to contribute to a high-performing sales team in a luxury property group. Candidates must be proactive, detail-focused, and able to work in a dynamic, fast-paced environment.