The position is responsible for managing, planning, and coordinating Transport operations, which includes delivery and driver management. Financial Responsibility • Ensure costs are captured in the month incurred (Labour, Vehicle R&M, Stock Losses, Fuel). • Ensure unprocessed costs are accrued in the month incurred. • Ensure monthly transport department expenditure is maintained within budget – a budget will be provided and discussed • Explain variance of budget versus actual. • Ensure cost overruns are investigated and appropriate countermeasures are instituted to prevent further overruns. Operational: Delivery Schedule • Ensure the maintenance of the delivery schedule in Plato i.e. implementation of new stores. • Ensure that most effective and efficient execution of the delivery schedule i.e. lowest possible Cost Per Kilometre. • Ensure routes are executed according to daily delivery planning meeting. • Ensure that changes are made on delivery schedule to optimize kilometres. EPOD & Trackmatic • Ensure all daily routes are executed on Trackmatic and EPOD as per company procedures. General • Ensure planning and coordinating of Cross dock operational requirements. • Ensure the adequate management of fuel. • Ensure the adequate management of driver and van assistant hours. • Ensure all vehicles dispatched daily are compliant as per required standards. People Management • Host monthly staff meeting with minutes. • Develop and manage Staff schedules. • Ensure that all staff maintains company certification i.e. PDP’s, LMI, Medicals, fridge calibrations. • Ensure succession plan in place for career levels. Liaising with the HR department so as to understand all the necessary aspects and needs of HR development. Ensure all staff are fully informed of HR objectives, purposes and achievements. • Manage a stable HR climate in the workplace. • Liaising with HR regarding overtime and absenteeism, motivating staff, recruiting staff, training, mentoring, coaching and development of staff according to company policies and procedures. • Conduct regular performance appraisals with subordinates and ensure that the process is cascaded throughout the warehousing team. • Develop and manage high performance multi-disciplinary team in order to solve problems within the distribution centre. • Coach and support team members where necessary to achieve objectives. • Uphold the company’s disciplinary code of conduct at all times demonstrating fairness when dealing with discipline. • Ensure the adequate recruitment of drivers and van assistants to match the requirement of the daily delivery schedule demands. Process Compliance • Transportation quality standards are consistently maintained in accordance with company requirements. • Pass all internal and external quality audits. • Audit gaps are closed within prescribed due dates. Asset Management • Managing and maintaining of company assets and delivery equipment i.e. trolleys, tablets, pallet jacks, load lock bars, bulkheads. • Ensure equipment maintenance is planned and executed with Assets Manager according to specification. • Ensure all Health & Safety repairs and maintenance is identified and resolved immediately. • Ensure preventative maintenance is carried out according to plan. • Ensure consumables are adequately stocked for operations. Reporting • Ensure all reporting documents are accurate. • Ensure reporting deadlines are met. • Ensure monthly financial reporting is submitted. • Ensure attendance and engagement in all relevant meetings i.e. planning meeting, max meeting, management meeting. • Ensure accurate and timely recording of km’s travelled, driver hours and van assistant hours. • Ensure daily and weekly fuel recons are completed and fuel related queries are resolved. • Ensure daily, weekly and monthly transport plans are compiled and communicated. • Prepare, sign off and submit the transport department payroll in-line with the company’s payroll procedure. • Compile the required KPI’s accurately. • Monitor and report on driver performance i.e. staff is held accountable to ensure the perfect delivery. Risk Management • Ensure all operational risk matters are address. i.e. health and safety checklists completed as prescribed (truck checklists), PPE requirements. • Ensure all incidents and accidents are investigated and reported according to procedure. • Ensure inventory compliance in respect of prescribed laws and legislative requirements. • Ensure the mitigation of all financial risk i.e. stock losses, stock damages. Key Performance Indicators • Delivery Reliability – > 90% • Order Reliability – > 99,75% • On Time Dispatches – >95% • Transport Damages – • Health & Safety Incidents – 0 • Achieve Monthly Financial Warehouse Budget – 100% Minimum Requirements: • 5-7 years’ experience required in a Transport Management role managing 100 drivers and assitants • Grade 12 is compulsory with Relevant Tertiary Diploma, Degree or, Honors Degree in Logistics and Transportation Management or similar. • Good Warehousing & Distribution, Transport, FMCG, QSR Management in Mutli-temerature environment • Union Experience as well as knowledge of the NBCRFLI required. • Intermediate to advanced Computer literacy MS Excel, Outlook PowerPoint, Advanced (WMS) Skills and GP skills
