Limpopo: Program Administrator posted by Signa Opportunity

About the Role

The Program Administrator role at Signa Opportunity is critical to ensuring Belen Designs runs compliant, well-coordinated, and fully funded training programmes aligned with national skills development priorities.

Key Responsibilities

• SETA & QCTO Engagement:
• Discretionary grant applications
• Learnership agreements
• Memoranda of Agreement (MOAs)
• Service Level Agreements (SLAs)
• Submit required documentation within deadlines
• Track funding approvals and payment schedules
• Ensure compliance with SETA policies and procedures
• Coordinate QCTO accreditation processes and programme approvals
• Prepare for monitoring visits and audits

• Programme Administration & Compliance:
• Prepare learner contracts and tripartite agreements
• Compile and maintain learner files (hard copy and electronic)
• Ensure compliance with: Learnership agreements, Attendance registers, Workplace logbooks, Assessment records, Track stipends and payment reconciliation, Prepare monthly progress reports for SETAs, Maintain compliance checklists for audits, Ensure POPIA compliance and data protection

• Learner Recruitment & Coordination:
• Coordinate learner recruitment drives
• Screen and shortlist candidates according to SETA criteria
• Conduct learner inductions
• Manage learner onboarding documentation
• Track learner attendance and performance
• Address learner queries and grievances
• Coordinate exit documentation and certification processes

• Host Employer Engagement & Placement:
• Identify and approach potential host employers
• Persuade and negotiate workplace placement opportunities
• Present value proposition to employers: Stipend benefits, Skills pipeline development, BBBE and compliance benefits
• Draft and manage host employer agreements
• Monitor workplace mentoring arrangements
• Conduct regular workplace visits and reporting
• Resolve workplace-related learner challenges

• Stakeholder Coordination:
• Engage and maintain relationships with: SETA officials, QCTO representatives, Host employers, Training facilitators and assessors, Moderators, Community leaders, Local municipalities, Learners and parents/guardians, where applicable

• Monitoring & Reporting:
• Track learner progress and completion rates
• Monitor funding utilisation
• Prepare: Monthly implementation reports, Quarterly performance reports, Close-out reports, Ensure documentation readiness for audits, Maintain programme dashboard (targets vs actuals)

• Risk & Quality Management:
• Identify programme risks (dropouts, host withdrawal, funding delays)
• Develop mitigation strategies
• Ensure alignment with QCTO occupational qualification requirements
• Monitor assessment and moderation processes
• Ensure corrective action implementation when required

Requirements

• South African unemployed youth aged between the ages of 18 and 34.
• Must not have participated in the YES Programme previously.
• Bachelor’s degree/diploma in Public Administration, Business Management, Human Resources Management, Project Management, or equivalent.

Qualifications

None mentioned.