Middelburg: Executive Personal Assistant posted by Fem Recruitment
Posted on 2025-08-13 00:00:00
| Employer | Fem Recruitment |
|---|---|
| Category | Client Services/Sales Support |
| Location | Mpumalanga / Middelburg |
Job Summary
- Executive Support
- Manage and maintain CEO’s diary, appointments, and meetings (internal and external).
- Prioritize and coordinate requests, ensuring time is optimized.
- Prepare briefing packs, presentations, reports, and correspondence.
- Take minutes in strategic meetings and follow up on action items.
- Administrative & Office Management
- Handle travel arrangements (local & international), visas, accommodation, and itineraries.
- Screen and prioritize emails, calls, and documents.
- Manage expense claims, budgets, and petty cash related to CEO’s office.
- Coordinate logistics for board meetings, Exco meetings, and special events.
- Project Coordination & Research
- Conduct research on behalf of the CEO and prepare summary reports.
- Assist in special projects and strategic initiatives as directed by the CEO.
- Track deadlines and deliverables to ensure execution.
- Confidentiality & Discretion
- Manage sensitive information with the highest level of integrity.
- Act as a liaison between the CEO and internal/external stakeholders.
- Communication & Relationship Management
- Draft professional communication on behalf of the CEO.
- Build relationships with key stakeholders, clients, and partners.
- Support in stakeholder engagement and follow-ups.
Required Qualifications & Skills
- Proven experience as an Executive Assistant/Personal Assistant at senior executive or CSuite level.
- Strong organizational, time management, and multitasking skills.
- Excellent written and verbal communication.
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of emotional intelligence, discretion, and professionalism.
- Ability to work under pressure, prioritize tasks, and meet tight deadlines.
- Advantageous: Exposure to sectors such as [insert sector, e.g. mining, logistics, manufacturing] if relevant.
? Reporting Line:
Reports directly to the CEO.
? Location:
Based in Middelburg, with flexibility for travel as required.
Working Hours & Availability:
- Standard hours: 08h00 – 17h00, Monday to Friday
- Flexibility for extended hours and after-hours support when required.
? Employment Type:
Fulltime, permanent.
? Personality & Culture Fit:
- Proactive and solutionsoriented.
- Trustworthy and discreet.
- High energy, professional, and approachable.
- Able to operate effectively in a fastpaced, dynamic environment.
Click Go Apply to apply online!
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