Port Elizabeth: Debtors and Creditors Clerk – Greenbushes, Port Elizabeth posted by Headhunters

Our client operating in the FMCG industry is seeking to employ an experienced Debtors and Creditors Clerk to join their team based in Greenbushes, Port Elizabeth.

Candidates applying must have own transport.

An awesome opportunity awaits you!

Requirements

• Minimum: Matric / National Senior Certificate.

• Preferred: Diploma or Certificate in Accounting, Bookkeeping, or Finance.

• Minimum 3 years experience in Accounts Receivable /Payable / Debtors / Credit Control.

• Experience within FMCG, food, wholesale, or retail supply chain environments.

• Pastel Partner or Evolution experience (customer ledgers, allocations, open-item management)

• Experience working with retail portals (SPAR, Checkers, Shoprite) or similar EDI/remittance systems.

• Strong numerical, analytical, and reconciliation skills.

• Excellent communication and interpersonal skills with confidence in collections.

• Proficient in MS Excel (pivot tables, VLOOKUPs, reconciliation templates)

• High attention to detail and ability to manage multiple priorities under tight deadlines.

• Experience resolving complex allocations, unallocated cash, and disputes.

• Understanding of perishable/FMCG payment cycles and working capital management.

Responsibilities:

Accounts Receivable (Debtors)

• Monitor and manage debtor accounts to ensure timely collections in line with agreed credit terms.

• Generate and issue customer invoices accurately and timeously.

• Allocate customer receipts to invoices in Pastel, maintaining accurate open-item records.

• Reconcile customer accounts, investigate overdue balances, and resolve discrepancies.

• Proactively follow up on outstanding payments via phone, email, and WhatsApp.

• Manage retail portal processes (SPAR, Checkers, Shoprite), including:

  • Downloading remittances

  • Reconciling deductions and claims

  • Allocating receipts within 48 hours

• Maintain a disputes log and liaise with Sales and Operations to resolve pricing disputes, short deliveries, and claims.

• Prepare weekly reports on outstanding debt, unallocated receipts, collections status, and cash flow impact.

• Support month-end processes, including Debtors Control account reconciliations and audit support.

• Identify and implement process improvements to optimise accounts receivable workflows.

Accounts Payable (Creditors)

• Receive, verify, and process supplier invoices accurately and timeously.

• Perform three-way matching of purchase orders, invoices, and delivery notes.

• Schedule and prepare supplier payments in line with agreed payment terms.

• Maintain accurate and up-to-date records of all creditor transactions.

• Reconcile supplier statements and investigate and resolve discrepancies.

• Liaise with suppliers regarding queries, disputes, and payment issues.

• Manage supplier credit notes and ensure correct allocation and offset.

• Assist with month-end and year-end closing processes.

• Support process improvements to optimise the accounts payable function.

Please note: If you do not receive a response within two (2) weeks of applying, please consider your application unsuccessful.