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Port Elizabeth: Receptionist

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Job Description

We are seeking a polished, highly organized, and professional Receptionist to serve as the first point of contact. Key Responsibilities Serve as the primary point of contact for all visitors, including Board members, institutional investors, VIP clients, and partners. Issue visitor passes, notify relevant executives of arrivals, and manage meeting room schedules seamlessly. Maintain the organization of the reception area, executive boardrooms, and adjacent common areas to corporate brand standards. Operate a multi-line switchboard, screening and directing high-volume calls with discretion and professionalism. Manage the email inbox, triaging inquiries to the appropriate departments. Provide administrative support to the Executive Leadership Team as needed, including managing complex calendar invites, printing confidential board packs, and arranging couriers. Coordinate internal and external catering for high-level meetings, ensuring dietary restrictions and executive preferences are met. Assist the Office Manager with ad-hoc projects, such as company-wide event coordination, supply inventory, and travel booking for visiting executives. Liaise with building management, security, and maintenance vendors to resolve facility issues (HVAC, lighting, cleaning) promptly. Manage the inventory of office supplies, name badges, and corporate collateral for the Head Office floor. Coordinate with IT to ensure audio/visual equipment in boardrooms is functional prior to critical meetings. Maintain the visitor log and fire warden register. Qualifications & Requirements Matric Bachelor’s Degree in Business Administration, Communications, or a related field preferred. Minimum 3–5 years of experience in a corporate reception, front desk, or executive assistant role. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams, Webex). Experience with switchboard systems Please consider your application unsuccessful should you not receive feedback within 2 weeks of applying.

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How to Apply

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About Admin / clerical / secretarial Jobs in Nelson Mandela Bay

In Nelson Mandela Bay, the administrative sector plays a vital role in supporting various industries and sectors. Generally, this field is expected to continue growing as businesses seek to outsource non-core functions to specialized service providers. Typically, companies require skilled administrative professionals to manage their day-to-day operations, ensuring efficient workflows and effective communication.

Salaries for administrative positions in Nelson Mandela Bay can vary widely depending on factors such as experience, company size, industry sector, and level of expertise. While broad ranges are difficult to provide due to the variability, common salary expectations generally fall within the R300 000 – R600 000 per annum range, with senior roles and those in larger companies often commanding higher remuneration packages.

Common skills required for administrative positions in this region include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, attention to detail and accuracy, basic bookkeeping and accounting knowledge, and the ability to work independently with minimal supervision. Additionally, having a degree or diploma in business administration, secretarial studies, or a related field can be beneficial.

Administrative roles are commonly found in various industries such as financial services sector, technology industry, manufacturing sector, public sector, and healthcare. These sectors often require specialized administrative support, including human resources management, payroll processing, customer service, data entry, and general office administration.

For career development purposes, administrative professionals can progress to more senior roles within their current company or explore opportunities in related fields such as business management, human resources, or project coordination. Many companies also offer training and development programs to help employees enhance their skills and advance their careers. Typically, with experience and continuous learning, administrative professionals can move into supervisory or management positions, take on more strategic roles, or transition into related fields like operations management or entrepreneurship.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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