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Port Elizabeth: Receptionist

Port Elizabeth: Receptionist

Posted on 2025-05-24 00:00:00

Job Summary

Receptionist Our client, in the manufacturing industry, is seeking a well-groomed and professional receptionist join their team The purpose of this role is to serve as the first point of contact for clients and visitors, ensuring a professional and welcoming experience while efficiently managing front desk operations. This role supports organisational effectiveness by handling administrative tasks, directing inquiries, and maintaining communication flow. Location: Port Elizabeth/Gqeberha Job type: Permanent – On Site Duties and Responsibilities Greet and assist clients, visitors, and staff in a professional and friendly manner. Answer and direct incoming calls, emails, and inquiries to the appropriate departments. Manage the reception area, ensuring it is clean, organized, and welcoming. Coordinate meeting room bookings and maintain schedules. Handle incoming and outgoing mail and deliveries efficiently. Assist with purchase order creation, tracking, and follow-up. Communicate with suppliers to obtain quotes, confirm orders, and ensure timely deliveries. Maintain accurate procurement records and update databases as required. Support the procurement team in resolving any supplier or delivery issues. Filing and document management. Managing petty cash, ensuring accurate reconciliation and timely reporting. Creating and maintaining spreadsheets Minimum Requirements Grade 12 (Essential). Relevant receptionist experience (minimum of 3 years) Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Fluency in English and Afrikaans Buying assistant experience advantageous Skills Required Exceptional verbal and written communication Attention to detail Good interpersonal skills Should meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful

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Port Elizabeth: Receptionist

Port Elizabeth: Receptionist

Posted on 2025-05-10 00:00:00

Job Summary

Duties: Ensure adherence to the company`s rules and regulations as documented in the company`s disciplinary policy. Ensure adherence to all health and safety practices and procedures as defined during induction and other health & Safety training; Ensure and maintain constant workflow; Ensure to receive, register and guide the Plant visitors, to notify the relevant staff in a timely manner; Operate the Plants intercom system; Answer phone calls, send and receive faxes, transfer calls, relay messages or record information as required. Ensure timely and accuracy of the information; Filing and Laminating of documents as and when required; Receive deliver and post the company letters and parcels. Ensure the regularly checking of the Plants mailboxes. Coordinate and Distribute letters to employees. Receive and distribute the company publicity materials; Ensure to record and analyse the attendance of the Plants employees, and to archive attendance data; Ensure internal contact lists are kept up to date and communicated accordingly. Apply and make the Plants staff business cards and email signatures; Ensure that the visiting external personnel and employees from the company other branches are accommodated in an attentive manner. Arrange coffee, tea and meals for the visitors; Coordinate and distribute, store and record the Plants staff refreshments; Issue Personal protective clothing (PPE) to staff and visitors as and when required. Ensure staff locker allocations are adequately identified by means of locker labels. Ensure to assist any other department with administrative or office services in a timely and effective manner. Specifically assist Health & Safety Department with administration functions. Adhoc functions in relation to administration within the ambit of the job function. Minimum Requirements: Grade 12 or equivalent Proficiency in MS Word Proficiency in PowerPoint Proficiency in MS Excel Proficiency in MS Outlook Excellent verbal and written communication skills. 1-2 years experience in a similar position. Valid Drivers License KPI’s Attendance Reception Duties Administrative support Document and filing management Purchase and stock control of refreshment lockers and PPE Accommodating visitors

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