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Port Elizabeth: Receptionist

Port Elizabeth: Receptionist

Posted on 2025-04-26 00:00:00

Job Summary

Duties: Ensure adherence to the company`s rules and regulations as documented in the company`s disciplinary policy. Ensure adherence to all health and safety practices and procedures as defined during induction and other health & Safety training; Ensure and maintain constant workflow; Ensure to receive, register and guide the Plant visitors, to notify the relevant staff in a timely manner; Operate the Plants intercom system; Answer phone calls, send and receive faxes, transfer calls, relay messages or record information as required. Ensure timely and accuracy of the information; Filing and Laminating of documents as and when required; Receive deliver and post the company letters and parcels. Ensure the regularly checking of the Plants mailboxes. Coordinate and Distribute letters to employees. Receive and distribute the company publicity materials; Ensure to record and analyse the attendance of the Plants employees, and to archive attendance data; Ensure internal contact lists are kept up to date and communicated accordingly. Apply and make the Plants staff business cards and email signatures; Ensure that the visiting external personnel and employees from the company other branches are accommodated in an attentive manner. Arrange coffee, tea and meals for the visitors; Coordinate and distribute, store and record the Plants staff refreshments; Issue Personal protective clothing (PPE) to staff and visitors as and when required. Ensure staff locker allocations are adequately identified by means of locker labels. Ensure to assist any other department with administrative or office services in a timely and effective manner. Specifically assist Health & Safety Department with administration functions. Adhoc functions in relation to administration within the ambit of the job function. Minimum Requirements: Grade 12 or equivalent Proficiency in MS Word Proficiency in PowerPoint Proficiency in MS Excel Proficiency in MS Outlook Excellent verbal and written communication skills. 1-2 years experience in a similar position. Valid Drivers License KPI’s Attendance Reception Duties Administrative support Document and filing management Purchase and stock control of refreshment lockers and PPE Accommodating visitors

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Port Elizabeth: Receptionist

Port Elizabeth: Receptionist

Posted on 2025-04-18 00:00:00

Job Summary

The Receptionist will be the first point of contact for the company, representing the group of companies professionally and ensuring smooth front-desk operations. This role includes managing incoming calls, greeting visitors, handling correspondence, and providing administrative support to various departments. Responsibilities: Greet and welcome visitors in a friendly and professional manner, ensuring a positive first impression. Answer, screen, and direct incoming calls promptly and professionally. Take messages when necessary and relay them accurately. Assist with data entry, filing, document preparation, and other administrative tasks as required by different departments. Sort, distribute, and respond to incoming emails, letters, and deliveries. Manage outgoing mail and courier services. Schedule meeting rooms, ensuring that they are clean and ready for use. Monitor and order office supplies to maintain efficient operations. Ensure the reception area is neat, organized, and presentable at all times. Provide ad-hoc support to various departments, as and when required. Requirements: Matric certificate (Grade 12) or equivalent; additional certifications in administration or customer service are advantageous. Minimum of 3 years’ experience in a receptionist or administrative role, preferably within a multi company environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with switchboard systems and office equipment is an advantage. Excellent verbal and written communication skills with a professional and courteous telephone manner (English & Afrikaans) Strong ability to multitask, prioritize, and maintain efficiency in a dynamic work environment. Friendly, approachable, and able to work with a diverse group of people. Ability to handle sensitive information with discretion and professionalism. Please consider your application unsuccessful if you have not received a response within two weeks of applying.

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