South Africa: Meetings & Events Manager posted by President Hotels
Posted on 2025-07-06 00:00:00
| Employer | President Hotels |
|---|---|
| Category | Travel/Tourism |
| Location | South Africa / South Africa |
Job Summary
Position Summary
The Meetings & Events (M&E) Manager is a senior, proactive leader responsible for driving the success of all conference, event, and banquet activities at The President Hotel. This individual leads the M&E team with a strong focus on operational excellence, commercial success, and guest satisfaction. They are responsible for ensuring high-quality service, managing staff, and driving profitability.
Key Responsibilities:
Commercial & Business Development
• Actively source and secure new meetings and events business through proactive sales activity.
• Analyze market trends and implement strategies to increase revenue and profitability.
• Build and maintain strong relationships with corporate clients, agents, and key stakeholders.
• Prepare and manage department budgets, forecasts, and financial reporting in line with hotel goals.
Operations & Event Execution
• Oversee the planning, coordination, and execution of all events, ensuring exceptional service delivery from inquiry to post-event feedback.
• Ensure detailed Banquet Event Orders (BEOs) are accurately created, distributed, and executed.
• Conduct site inspections and client meetings, ensuring all expectations are clearly understood and fulfilled.
• Drive standards of set-up, service, safety, cleanliness, and professionalism in all event areas.
Leadership & Team Management
• Lead, coach, and inspire the M&E team to achieve personal and departmental goals.
• Oversee recruitment, onboarding, training, and performance management of the team.
• Foster a positive, accountable, and high-performance culture within the department.
• Ensure team members uphold the highest standards of grooming, etiquette, and service excellence.
Guest Experience & Communication
• Serve as the primary liaison for event clients, ensuring all guest needs are anticipated and met.
• Monitor guest feedback and proactively implement improvements to enhance the guest journey.
• Engage with guests before, during, and after events to ensure satisfaction and encourage repeat business.
Quality & Compliance
• Ensure all events adhere to brand standards and health & safety regulations.
• Maintain meticulous records of events, inventory, and operational procedures.
• Collaborate with other departments (Kitchen, Housekeeping, Front Office) for seamless event delivery.
Financial & IT Responsibilities
• Lead the planning and budgeting process for the Meetings & Events department, ensuring alignment with the hotel’s overall financial goals.
• Create detailed Profit & Loss (P&L) statements for each specialized event, evaluating cost-effectiveness and profitability.
• Monitor departmental financial performance, identifying areas for improvement in revenue generation and cost control.
• Process and verify all Opera system entries, including event charges, adjustments, deposits, and post-event reconciliations.
• Utilize event templates and tools for efficient planning, billing, reporting, and communication across departments.
• Ensure accurate and timely completion of all financial documentation, including invoicing, payments, and vendor management.
• Collaborate closely with the Finance team to ensure compliance with internal controls, audit requirements, and reporting standards.
• Support digital transformation by championing the use of technology and IT tools to streamline operations and improve efficiency.
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