Red Hill: Tender Administrator

About the Role

The Tender Administrator role at our company is a critical support function that requires exceptional administrative skills, attention to detail, and strong organizational abilities. The ideal candidate will be responsible for managing the full tender application process, preparing quotations, and ensuring compliance with statutory requirements.

Key Responsibilities

• Attend weekly Sales meetings and record accurate minutes.
• Conduct daily checks on tender platforms including: KZN portals; 4 additional tender portals; National E-Tender portal; Treasury portal.
• Visit and check a list of all tender sites.
• Identify and process RFQs and RFIs.
• Ensure all RFQs, RFIs, and tenders are reviewed and processed.
• Follow up on tender extensions where applicable.
• Manage the full tender application process from initiation to submission in close co-ordination with Sales Managers.
• Ensure submissions are completed well before official closing deadlines.
• Prepare quotations using Pastel (basic).
• Prepare handwritten/manual quotations when required.
• Submit quotations via email or courier as specified in bidding documents.
• Ensure all required statutory and compliance documents accompany submissions.
• Compile and circulate a weekly quotation/sales report to Directors, Sales Managers, and Sales Representatives.
• Review and verify all orders received.
• Distribute order confirmations via email.
• Daily DCB processing, including: Waybill processing; Generating shipping labels; Processing manifests; Booking DCB pre-alerts.
• Maintain updated company statutory documents for tenders and quotations.
• Manage sole supplier letters, ensuring updated letters are requested in advance and stored on the server.
• Ensure sufficient commissioned documents are available and arrange commissioning when required.
• Track and manage compliance documentation including: BEE certificates (renewal timelines per company); ISO / CE certificates (monitor expiry and request updates).
• Submit WCBD Applications for two companies. Ensure documents are completed, commissioned, emailed, and couriered where required.
• Maintain compliance to avoid suspension/blocking of profiles.

Requirements

• Proficient in Excel.
• Basic knowledge of Pastel.
• Exceptional attention to detail.
• Strong organisational and administrative ability.
• Ability to work independently without constant supervision.
• Sales-driven and proactive mindset.
• Strong reading comprehension and note-taking skills (the role involves reviewing detailed tender documents daily).
• Ability to work closely alongside the Manager in supporting strategic sales objectives.
• Willingness and ability to learn and understand the company products and technical specifications.

Qualifications

None specified.