Red Hill: Tender Administrator

About the Role

The Red Hill Tender Administrator will be responsible for providing administrative support to the Sales department, ensuring the smooth execution of sales and tender processes. The ideal candidate will demonstrate exceptional attention to detail, strong organisational skills, and a proactive mindset.

Key Responsibilities

• Attend weekly Sales meetings and record accurate minutes.
• Conduct daily checks on tender platforms including KZN portals; 4 additional tender portals; National E-Tender portal; Treasury portal.
• Visit and check a list of all tender sites.
• Identify and process RFQs and RFIs.
• Ensure all RFQs, RFIs, and tenders are reviewed and processed.
• Follow up on tender extensions where applicable.
• Manage the full tender application process from initiation to submission in close co-ordination with Sales Managers.
• Ensure submissions are completed well before official closing deadlines.
• Prepare quotations using Pastel (basic).
• Prepare handwritten/manual quotations when required.
• Submit quotations via email or courier as specified in bidding documents.
• Ensure all required statutory and compliance documents accompany submissions.
• Compile and circulate a weekly quotation/sales report to Directors, Sales Managers, and Sales Representatives.
• Review and verify all orders received.
• Distribute order confirmations via email.
• Daily DCB processing, including Waybill processing; Generating shipping labels; Processing manifests; Booking DCB pre-alerts.
• Maintain updated company statutory documents for tenders and quotations.
• Manage sole supplier letters, ensuring updated letters are requested in advance and stored on the server.
• Ensure sufficient commissioned documents are available and arrange commissioning when required.
• Track and manage compliance documentation including BEE certificates (renewal timelines per company); ISO / CE certificates (monitor expiry and request updates).
• Submit WCBD Applications for two companies.
• Ensure documents are completed, commissioned, emailed, and couriered where required.
• Maintain compliance to avoid suspension/blocking of profiles.
• Manage daily email correspondence.
• Attend to Sales Representative queries.
• Maintain electronic and manual filing systems.
• Answer incoming calls (secondary line contact).
• Provide overall administrative support to the Sales department.

Requirements

• Proficient in Excel
• Basic knowledge of Pastel

Qualifications

• Formal education/certifications not specified