South Africa: Accounts Manager / Bookkeeper (Camperdown KZN)

Accounts Manager Capture and record all financial transactions in the accounting system (Pastel). Process and capture all creditor invoices accurately and timeously. Issue debtor invoices and ensure all required documentation is attached. Check customer credit limits before releasing invoices or deliveries. Capture and reconcile debtor payments and maintain accurate age analysis records. Issue and manage credit notes with proper documentation and justification. Reconcile debtor statements monthly and send remittance advice where required. Reconcile supplier invoices with supplier statements and ensure payments are made on time. Ensure supplier invoices correspond with purchase orders, delivery notes, and goods received vouchers (GRVs). Maintain accurate records of packaging and quantities on invoices and GRVs. Debt Collection & Debtor Management Maintain regular communication with debtors and record all interactions. Follow up on outstanding payments and ensure necessary action is taken to collect outstanding debt. Confirm that invoices and supporting documents have been received by customers. Reconcile debtor accounts and confirm payment timelines. Monitor and ensure that outstanding debt does not exceed agreed payment periods (e.g., 60 days). Maintain minimal overdue debt levels. Customer Credit Administration Manage and record customer credit terms, limits, and discounts. Ensure all customers complete credit applications before trading. Verify credit limits before processing orders or dispatching invoices. Maintain and distribute annual price lists to customers. Supplier & Procurement Management Maintain complete supplier information in the accounting system. Ensure all suppliers complete supplier questionnaires and are approved before use. Maintain supplier credit applications and negotiated credit terms. Monitor supplier pricing and procure from the most cost-effective suppliers where possible. Maintain a list of key raw materials and track supplier pricing. Ensure all raw materials have appropriate documentation (MSDS, PDS, specification sheets, COAs). Update raw material price lists monthly. Ensure raw materials are properly labelled and documented. Audit Support Assist external auditors by providing required financial information and documentation. Support preparation for annual financial audits across multiple entities. ________________________ Requirements 5-10 years experience Experience working with Foreign Currencies and Manufacturing modules on pastel. Knowledge, Training & Skills Required Strong administration, organisation, and financial management skills. Extensive knowledge of Pastel accounting software. Strong working knowledge of Microsoft Excel and Microsoft Word. Understanding of business operations, procedures, and policies.