South Africa: Property Portfolio Manager, PA & Sales Coordinator posted by Chainlink Recruitment

January 28, 2026 Jobs in South Africa

Chainlink Recruitment

South Africa

Other Administration/PA/Secretary

Job Description

About the Role

We are seeking a proactive and highly organised individual to fulfill a combined role of Property Portfolio Manager, Personal Assistant, and Sales Coordinator. This position requires a versatile Girl Friday who can manage a diverse range of responsibilities across property management, administrative support, and sales coordination. The ideal candidate must be reliable, detail-oriented, and able to work independently while supporting multiple business functions.

Key Responsibilities

Manage billing, collections, and financial recoveries for a small private property portfolio
Load and process municipal payments for CoJ and Ekurhuleni
Manage leasing activities, including adverts, renewals, and enquiries
Oversee facilities management, fire safety records, and skip collections
Conduct regular site visits and manage property upgrade projects
Clean up and optimise prepaid systems at the site
Liaise professionally with suppliers, tenants, and service providers
Provide daily administrative and personal support to management
Manage business and home insurance, travel bookings, and personal filing
Handle renewals for passports, IDs, licences, and schedule annual checkups
Manage vehicle services and licence renewals
Assist with invoicing, petty cash, and staff payments
Manage correspondence, scheduling, and document preparation for the National Sales Manager
Assist with social media optimisation and brand visibility
Handle errands, ad hoc tasks, and general office duties

Requirements

Minimum 23 years of experience in an administrative or PA role
Proficient in MS Office (Word, Excel, Outlook)
Previous property management experience is highly beneficial
Strong organisational and communication skills
Ability to manage multiple tasks and work independently
Valid drivers licence and own reliable vehicle
Willingness to travel to property sites across Gauteng as required

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Qualifications

Minimum 23 years of administrative or PA experience

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How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other Administration/PA/Secretary Jobs in South Africa

In the South African job market, Other Administration/PA/Secretary positions are typically found across various industries, with a growing demand for administrative professionals in the technology and financial services sectors. Generally, these roles involve providing administrative support to senior management or teams, often requiring strong organizational skills and attention to detail.

Salary ranges for Other Administration/PA/Secretary positions vary widely depending on factors such as experience, company size, and industry sector. Typically, salaries range from R500 000 to R1,5 million per annum, although it’s common for junior roles to start at the lower end of this spectrum and senior positions to command higher remuneration. It’s also worth noting that salaries can fluctuate based on location, with urban areas often offering higher compensation than rural areas.

Common skills required for these roles include excellent communication and interpersonal skills, a strong work ethic, and proficiency in Microsoft Office Suite and other productivity software. Additionally, many employers look for candidates with experience in managing calendars, coordinating travel arrangements, and handling confidential documents. Other valuable skills include problem-solving abilities, adaptability, and a positive attitude towards change.

Other Administration/PA/Secretary roles are commonly found in industries such as financial services, technology, manufacturing, and healthcare. These sectors often require administrative professionals to work closely with teams, manage multiple priorities, and maintain confidentiality.

For career development, it’s common for Administrative Professionals to progress into senior administrative or management roles within their organization, where they can take on more strategic responsibilities and mentor junior staff members. Many also choose to pursue further education or training in areas such as business administration, project management, or human resources.

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This information provides general career guidance. Actual salaries and requirements vary by employer.

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