Job Description
About the Role
We are seeking an experienced Administrative Assistant to join our Property Management team in Stellenbosch. The successful candidate will be responsible for providing administrative support, managing property documentation, and ensuring compliance with health and safety regulations.
Key Responsibilities
- Upload payments received on MRI MDA platform and perform debtor reconciliation
- Staff Assist with day-to-day queries and requests
- Assist with drafting Operator Agreements
- Assist with administration of property documentation on MRI MDA
- Assist with property inspections and maintenance and compliance
- Maintain safety registers and implement protocols
- Request COID Letters of Good Standing
- Assist Coordinator to draft and manage SHE service provider documentation, Safety Files and inspections, and monthly submissions
- Assist with scheduling of Toolbox Talks, Consultant meetings and Incident investigation
- General Administration: Manage office supplies, correspondence, and telephone calls
- Digitise and upload documents to MRI MDA and shared drives under guidance and supervision of the Property Coordinator
- Financial Administration: Assist with updating of rental accounts and participate in monthly billing meetings
- Assist with contractor compliance and collate quotes / invoices
- Rental Administration: Manage tenant waiting list. Assistance with draft and renew lease agreements.
- Tenant Relations: Assist Coordinator to investigate tenant complaints.
Requirements
- Matric with minimum of 2 years strong property administrative experience
- Good working knowledge of Health & Safety requirements
- Rental and property administration experience will be beneficial
- Excellent English and Afrikaans; strong MS Office Skills
- MRI MDA software experience will be beneficial
Qualifications
- Formal education/certifications not specified in the original job description.
Salary & Benefits
- No salary information is mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Winelands
The administrative sector is a common field in the Cape Winelands region, typically offering stable employment opportunities to those with secretarial skills. The job market trend for this field generally indicates a steady demand for administrative professionals, especially in industries such as tourism, hospitality, and financial services.
In terms of salary, broad ranges can be expected for admin clerical roles, but actual figures may vary widely depending on factors like experience, company size, and industry sector. For instance, an entry-level position in the public sector might fall within a salary range of R20 000 – R35 000 per annum, while a senior administrative role in the private sector could span from R60 000 – R100 000 per annum or more, depending on qualifications and experience.
Common skills required for this type of role include proficiency in Microsoft Office software, data management, communication, time management, problem-solving, and attention to detail. Many employers also place a high value on IT skills such as email management, calendar organisation, and basic computer programming.
Administrative roles are often found in various industry sectors, including tourism, hospitality, financial services, manufacturing, and government. These sectors require administrative professionals to provide support to teams, manage day-to-day operations, and maintain accurate records.
Career development opportunities for admin clerical staff typically involve progressing to supervisory or management roles within the company, where they can apply their skills in a more strategic capacity. Others may choose to pursue further education or training to specialise in areas like human resources, business administration, or project management. With experience and a strong skillset, it is also possible for admin clerical staff to transition into related fields such as consulting or entrepreneurship.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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