Stellenbosch: HR Payroll Administrator (Stellenbosch) posted by Datafin
Posted on 2025-08-28 00:00:00
| Employer | Datafin |
|---|---|
| Category | Other Finance/Accounting |
| Location | Western Cape / Stellenbosch |
Job Summary
Stellenbosch – Western Cape – South Africa
- Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
- Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
- Maintain payroll records and update employee statuses and details in the payroll system.
- Handle statutory payments on a monthly and annual basis, including SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
- Submit monthly reports to management and external stakeholders.
- Address and resolve payroll and wage-related queries.
- Distribute payslips via email and print hard copies for blue-collar staff.
- Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
- Manage claims with Evolution Life (Group Life & Funeral).
- Assist with mid-year and annual statutory submissions (e.g., EMP501, Workmans Compensation, Employment Equity, SDL).
- Reconcile cashbooks and send journal reports to allocated Accountant.
- Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
- Assist in the preparation of the OPSCO Pack.
- Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
- Maintain organized records, save backups, and archive monthly reports.
- Provide administrative assistance to the HR Team Leader.
- Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
- Carry out ad hoc duties as required by management.
- Drafting of Warnings/setting up of hearings.
- Matric Certificate (Grade 12).
- Payroll-related qualifications or courses (Advantageous).
- Minimum of 3 years experience in a Payroll role.
- Proficiency in VIP Payroll or other payroll software (Advantageous).
- Strong attention to detail and accuracy.
- Sound judgment and decision-making skills.
- Effective verbal and written communication.
- Excellent planning and organizational abilities.
- Ability to work effectively under pressure and meet tight deadlines.
- High level of integrity and respect for confidentiality.
- Strong numerical skills and confidence in working with figures.
- Team player with a proactive and ethical approach.
- Assertive and confident when dealing with sensitive issues.
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