Job Description
About the Role
We are seeking an Administrative Support Intern to join our team in Stutterheim, who will provide administrative support to our executives and play a vital role in ensuring the smooth operation of our office. As an intern, you will be responsible for general secretarial duties, diary management, and coordination of internal and external meetings, events, and stakeholder engagements.
Key Responsibilities
- General secretarial duties
- Diary management of executives
- Scheduling and managing appointments for executives
- Coordinate internal and external meetings, events, and stakeholder engagements
- Prepare minutes and follow up on action items from scheduled meetings
- Prepare documents, presentations, briefing packs, and reports
- Front office contact management and stakeholder liaison
- Data capture, report writing, and basic data analysis
- Public relations support where assigned
- Communication and coordination with shareholders, board directors, and team members at all levels
- Perform administrative tasks & render administrative support to the Exco members
- Manage email correspondence and incoming communications, prioritising urgent matters
- Maintain confidential records and handle sensitive information with discretion
- Project management follow-up and coordination of EXCO activities
- Conduct research, compile data, and prepare summaries for executive decision-making
- Liaise with internal teams and external partners on behalf of executives
- Make travel arrangements and book flights when required for executives
Requirements
- Holds a relevant tertiary qualification focused on administration, communication, public relations, management assistance, business management and/or secretarial duties
- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
- Strong verbal and written communication skills
- Must demonstrate strong isiXhosa and English language skills written, reading and speaking
Qualifications
- None mentioned
Salary & Benefits
- Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Amahlathi
The administration and clerical industries are commonly found in various sectors across Amahlathi, South Africa, with a general job market trend indicating a moderate level of employment opportunities. Typically, this field is more prevalent in areas with established businesses, particularly those operating in the technology, financial services, and manufacturing sectors.
When it comes to salary expectations for admin and clerical roles, it’s essential to note that these can vary significantly depending on factors such as experience, company size, and industry sector. Generally, a common salary range for administrative positions can be expected to fall within a broad spectrum of R300 000 to R600 000 per annum, although this is subject to variation and may not reflect the actual compensation package offered by specific employers.
In terms of skills required for these roles, common requirements typically include proficiency in Microsoft Office, excellent communication and interpersonal skills, attention to detail, organisational abilities, and sometimes, knowledge of data management software. Other valuable skills may include time management, problem-solving, adaptability, and basic computer literacy. Oftentimes, employers also place a strong emphasis on the ability to work independently and as part of a team.
Industry sectors commonly employing admin and clerical staff include financial services, technology industry, manufacturing sector, and public administration. These roles often involve providing administrative support to teams, managing records, coordinating meetings, and performing various tasks to ensure efficient operations.
Career development opportunities for those in admin and clerical positions are generally good, with many individuals able to progress into more senior roles or transition into related fields such as human resources, project management, or entrepreneurship. Typically, this requires a commitment to ongoing learning and professional development, as well as the ability to take on new challenges and responsibilities.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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