Stutterheim: Senior Debtors & Cashbook Clerk

Job Responsibilities: Maintain organized and accurate records of all Accounts receivable transactions, correspondence, and payment history Ensure compliance with company policies, accounting standards, and legal requirements related to Accounts receivable Record and allocate payments received, ensuring they match outstanding invoices and apply any necessary adjustments or credits Monitor and track payments received from customers, recording them accurately in the accounting system Collaborate with other departments, such as sales and customer service, to resolve payment and billing issues Monitor and manage various bank account to ensure there are sufficient funds Regularly review Accounts receivable aging reports, to identify overdue invoices and take appropriate actions to collect outstanding amounts Prepare and provide regular reports on Debtors aging, collections efforts to management Identify and report accounts that are unlikely to be collected as bad debts, following established procedures for write-offs Create and send invoices to customers for goods or services rendered, ensuring accuracy and compliance with company policies Purchase and distribute Airtime to staff Receive, analyse and process payment of various Municipal accounts Deal with all Forex receipts/payments Address customer inquiries related to billing, payments, and account balances promptly Update customer records with changes in contact information, credit limits, and payment terms, as needed Job Requirements: Diploma in accounting/ bookkeeping preferred. Minimum of 3 years experience in a cash book clerk/ bookkeeping environment. Experience in using Sage 300 will be an advantage. High level of computer literacy in MS Office, specifically with Word and Excel skills at intermediate level. Knowledge of cash book controls, reconciliations, invoicing and payment methods. Good interpersonal skills with the ability to deal with different stakeholders and difficult situations. High levels of energy and resilience with ability to work under pressure. High level of ethical behaviour and confidentiality. Highly effective verbal and written communication skills with good customer service orientation. Self-motivated with high level of analytical ability and attention to detail, ensuring accuracy. Excellent planning and organising skills with ability to prioritise tasks to meet tight deadlines.