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Western Cape: Bookkeeper to TB / Office Management posted by Time Personnel

Western Cape: Bookkeeper to TB / Office Management posted by Time Personnel

Company
Time Personnel

Location
Western Cape

Job Type
Office Automation

Job Description

REQUIREMENTS

  • National Senior Certificate with Relevant Bookkeeping certificate or degree will be advantageous
  • Diploma in Bookkeeping will be advantageous
  • Minimum 5 years of Bookkeeping experience
  • Valid SA driver’s license and own vehicle (free parking available)
  • Exceptional Debtors collection skills
  • Experience working in a Group of companies and intercompany accounts
  • Good understanding of accounting and financial reporting principles and practices
  • Strong interpersonal and communication skills
  • Excellent organising and prioritising abilities
  • Exceptional attention to detail and able to work well under pressure
  • Good with numbers and figures and an analytical acumen
  • Excellent knowledge of MS Office and familiarity with relevant computer software
  • Experience in Xero Accounting software a plus, but not required

 
DUTIES
 
Debtors:

  • Ability to confidently interact with customers and build relationships
  • Issuing of invoices, including monthly maintenance contracts
  • Completing and updating forecast on daily basis
  • Following up on uncompleted projects to ensure full invoicing
  • Proactively follow up outstanding debtors and queries
  • Weekly Age Analysis with comments to management
  • Sending monthly statements to customers

 
Creditors:

  • Matching supplier invoices to orders and stipulating specific job/site for costing purposes
  • Ensuring SARS compliance of supplier invoices
  • Capturing supplier invoices daily and correctly allocating to the relevant customer job
  • Ensuring that supplier bills have a related customer invoice
  • Ensuring subcontractor claims are received on time, corresponds with job costing and customer invoice, and ensure timely submission for payment
  • Profit and Loss per job analysis and discussion with management
  • Requesting statements monthly
  • Reconciling monthly statements to the accounting system ledger
  • Updating cashbook daily
  • Preparing and forwarding the approved supplier and subcontractor payment list to Head Office
View Job  Centurion: Receptionist/Telesales posted by Creative Leadership Solutions

 
Office Manager:

  • Assistance with completion of quotes as required
  • Issuing purchase orders and updating Job / Project schedule
  • Continuous improvements to processes and support to colleagues
  • Arranging meetings and functions, and ordering office stationery and supplies
  • Ensuring proper filing system and keeping filing up to date
  • Updating insurance policies
  • Assisting with ad hoc requests from director and management
  • Assisting with answering telephone calls

 
Salary negotiable, dependent on experience
 
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