South Africa: Debtors Administrator posted by Greys Recruitment
Job Description
- Experience and Qualifications: Matric-with Maths – essential; Accounting – advantageous
- Relevant finance-related degree / Diploma – beneficial.
- Minimum 3 years relevant experience in a similar position – essential.
- Experience in the management of a large debtor’s book.
- Experience in dealing with group company debtors operating in different regions.
- Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
- Valid driver’s license (Code B) and reliable transport.
- Computer Literacy: SysPro knowledge – essential.
- Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.).
- Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)
- Debt Collection:
- facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts.
- Processing Receipts:
- Accurately process accounts and receipts on SysPro and ensure correct customer allocations.
- Maintain Customer Accounts: Open new accounts after all the necessary validations have been done.
- Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.
- Account Reconciliation:
- Perform regular reconciliations of debtor accounts and the accounts receivable ledger, resolving discrepancies and ensuring the accuracy of the financial records.
- Discrepancy Resolution:
- Communicate with customers and internal departments to address receipt/ invoice enquiries and resolve issues.
- Record Maintenance: Maintain accurate and up-to-date records of all debtor transactions, including invoices, receipts, and P.O.D’s, ensuring compliance with internal controls and company policies.
- Email statements to customers at the end of every month.
- Copy and email invoices, P.O.D.’s and statements to customers, when requested.
- Reporting: Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
- Share debtors’ balance status information with relevant reps.
- Escalation of defaulting debtors to legal department for handover where necessary.
- Provide analysis and reports to management as requested.
- Compliance: Ensure compliance with all internal controls across business operations.
- Ensure that all policies and processes are adhered to.
- Manage debtor account credit limits within company policy guidelines.
- Facilitate and assess new account applications in line with company policy guidelines.
- Support Audits:
- Assist with internal and external audits by providing necessary documentation and information related to debtors and accounts receivable.
- Document Filing: Maintain proper filing systems for all financial documentation related to debtors for easy access and retrieval.
- General follow-ups:
- Timeously flag overdue accounts to relevant staff and management and put these accounts on hold.
- Reception:
- Assist with relief of reception and general matters.
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