Cape Town City Centre: Accounts & Admin Manager posted by Karen Tupper Recruitment

An Accounts and Administration Manager is sought for this full-service boutique hotel, situated in Cape Town. The successful incumbent will be responsible for ensuring the accurate handling of financial and administrative tasks, compliance with company policies, and maintaining robust internal controls. This role focuses on daily financial reconciliations, creditor and payroll processing, HR administration, and general business operations to maintain organizational efficiency. KEY RESPONSIBILITIES: Financial Reconciliation and Management: Conduct daily cash-ups , reconciling physical cash and credit card transactions, and promptly address discrepancies. Balance petty cash, card slips , and other income streams against revenue records. Process creditor invoices on the accounting system, ensuring accuracy and completeness. Perform monthly creditor reconciliations , addressing outstanding invoices, statements, and credit notes. Reconcile bank statements , load payments, and record transactions efficiently. Import all transactions accurately into Sage accounting software to ensure up-to-date records. Compile payment schedules and ensure timely payments to suppliers and debit orders. Month-End Reporting: Compile detailed financial reports for submission to the accounting firm at month-end. Reconcile booking deposits and ensure correct postings of deposit transactions. Monitor and control the accuracy of postings on the reservations system . Payroll and HR Administration: Prepare monthly wages, including calculations for overtime, tips, and unpaid leave , and submit for payroll processing. Maintain organized records of staff leave, sick days , and other HR-related data. Oversee general HR administration, including filing, record-keeping, and compliance with labour regulations. Administrative Responsibilities: Ensure established controls and procedures are followed within the finance and administration functions. Manage general business administration tasks, including filing documents, compiling reports, and maintaining operational records. Handle additional tasks delegated by management in other business areas, as required. REQUIREMENTS: SA Citizen Grade 12 / Matric qualification Bookkeeping / Accounts qualification Previous experience as an Accountants Assistant or Bookkeeper within a full service hospitality entity Honest, trustworthy and reliable Can work alone, handle pressure and deadlines Computer literate with experience on MS Office & Sage accounting / payroll software