Job Description
About the Role
The Executive Secretary role in our Industry Planning and Project Development team requires a highly skilled and experienced professional to provide exceptional administrative support to the Divisional Executive and the Industry Planning Unit. The ideal candidate will be proactive, efficient, and possess excellent communication skills.
Key Responsibilities
- Process the Executive’s office expenditure and / or invoices.
- Provide comprehensive secretarial and general administrative support to the Divisional Executive and the Industry Planning Unit, including support to the broader Industry Planning team.
- Receive, direct and relay telephone messages and follow up with relevant team members to ensure actions are addressed.
- Prepare and coordinate administrative documentation, including correspondence, reports, presentations, meeting packs and scheduling of appointments.
- Coordinate and support departmental and Industry Planning Unit meetings, including team meetings and regular huddles.
- Arrange and manage meetings, events, workshops and related logistical support.
- Assist in minutes taking (where required) and ensure timely circulation of finalised documents.
- Manage the Executive’s and Industry Planning Head’s diary.
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint.
- Arrange travel, accommodation and logistics, including processing of claims and preparation of complex itineraries, for the Divisional Executive and Industry Planning team (as required).
- Facilitate maintenance of office equipment and requisition stationery.
- Facilitate the onboarding of new staff members joining the team.
- Maintain confidentiality in the execution of all duties.
Requirements
- Relevant Diploma Knowledge experience
- The candidate must at least have a minimum of 5 years’ experience as a Secretary.
- Knowledge of accounting, data and administrative management practices and procedures, business and management principles.
- Essential computer skills and knowledge of office software packages: MS Word; PowerPoint; Excel; Outlook.
Qualifications
No specific qualifications mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in North Johannesburg
In North Johannesburg, the administrative sector is a thriving industry, with various companies employing clerical and secretarial staff to support their operations. Typically, job seekers can expect to find a range of opportunities in this field, from small businesses to large corporations. Generally, administrative professionals play a vital role in ensuring the smooth running of an organisation’s day-to-day activities.
The salary range for admin and clerical roles in North Johannesburg is typically broad, with experience, company size, and industry sector being significant factors that can affect actual salaries. For example, someone with 2-3 years of experience in a small business may earn around R200,000 to R300,000 per annum, while an experienced administrator in a large corporation could earn upwards of R500,000 to R600,000 or more per year. However, it is essential to note that these are general estimates and can vary significantly depending on individual circumstances.
Common skills required for admin and clerical roles include proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently with minimal supervision. Other essential skills may include data entry, bookkeeping, or customer service experience, depending on the specific job requirements. Generally, having a strong foundation in English language and literature is also highly valued.
Many industries employ administrative staff, including financial services sector, technology industry, manufacturing sector, and healthcare services. In these sectors, admin professionals often support teams of professionals, manage office operations, and provide critical back-office support to ensure the smooth delivery of services.
Career development opportunities for admin and clerical staff are numerous, with many individuals progressing into leadership roles or specialising in specific areas such as human resources, payroll, or accounting. With experience and further training, professionals in this field can expect to take on more complex responsibilities, lead teams, and pursue senior administrative positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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