Pretoria: Operational and Personal Assistant(AD 68-S)/Operasionele en Persoonlike Assitant(AD 68-S) posted by Werkie

(eng= Operational and Personal Assistant Our client is seeking a dynamic and dedicated Operational and Personal Assistant to provide direct support to senior management and ensure smooth operations within the organization. This role is perfect for a highly organized, discreet, and professional individual who can manage multiple tasks and handle high-pressure situations effectively. More About The Company: Our client is a reputable and fast-paced company focused on delivering high-quality services in a competitive environment. They pride themselves on professionalism, attention to detail, and the ability to adapt to the evolving needs of the industry. This position offers an opportunity to work closely with senior management and contribute to the success of the company through operational and personal support. Location: Faerie Glenn, Pretoria East Salary: R18,000 R25,000 Positions Available: 1 Start Date: As soon as possible Key Responsibilities: Operational & Administrative Support Provide direct administrative and operational support to senior management. Manage calendars, meetings, and appointments. Coordinate workflows and track daily progress. Prepare reports, statistics, and data analysis for decision-making. Identify and implement process improvements. Ensure effective internal communication and follow-ups. Strategic Assistant Role Participate in strategic discussions and provide input. Stay aligned with business priorities and objectives. Proactively identify opportunities for optimization and efficiency. Support the execution of strategic initiatives. Executive & Personal Assistant Duties Manage the Executives full diary (professional and personal). Handle emails, communication, and prioritization. Prepare meetings, take minutes, and track action items to completion. Manage sensitive documentation and financial matters with discretion. Arrange travel, accommodation, logistics, and personal requests. Ensure efficient execution of all requests. Operational Logistics & Event Coordination Plan and manage corporate and internal events. Coordinate team-building, client functions, and key milestones. Manage vendors, venues, and event logistics. Drive culture initiatives such as team celebrations and birthdays. Supplier & Contract Administration Manage relationships with external service providers. Administer contracts and service level agreements. Monitor service delivery and compliance. Ensure all contractual documentation is accurate and up to date. Office & Operational Management Oversee office operations, supplies, and maintenance. Manage administrative documentation, quotes, and cost tracking. Ensure smooth day-to-day business operations. Communication & Relationship Management Act as a professional liaison between the Executive and stakeholders. Welcome clients, visitors, and suppliers. Maintain a high level of professionalism and hospitality. Ensure clear and effective communication channels. General Administrative Duties Monitor deadlines and prioritize tasks effectively. Support client service, QA, and sales administration when required. Assist with contracts, audits, and internal projects. Maintain strict confidentiality at all times. Handle any additional reasonable requests from management. Job Requirements: Matric Tertiary qualification is advantageous 25 years experience in a similar high-pressure support role Strong MS Office skills (Word, Excel, PowerPoint, Outlook) Valid drivers license and reliable transport Excellent verbal and written communication High level of discretion and professionalism Key Characteristics: Strong attention to detail and organizational skills Solid administrative and financial capability Ability to multitask and perform under pressure Self-driven, accountable, and solution-oriented High integrity and confidentiality Are you ready to join a dynamic team where your contributions make a real impact? Apply now wed love to meet you! ) (afr= Operasionele en Persoonlike Assistent Ons kliënt is op soek na ‘n dinamiese en toegewyde Operasionele en Persoonlike Assistent om direkte ondersteuning aan senior bestuur te verskaf en die bedrywighede binne die organisasie glad te laat verloop. Hierdie rol is ideaal vir ‘n hoogs georganiseerde, diskrete en professionele individu wat in staat is om verskeie take gelyktydig te bestuur en hoëdruk situasies effektief aan te pak. Meer oor die Maatskappy: Ons kliënt is ‘n gerespekteerde en vinnig-bewegende maatskappy wat fokus op die lewering van hoëgehalte dienste in ‘n mededingende omgewing. Hulle is trots op professionaliteit, aandag aan detail, en die vermoë om aan te pas by die veranderende behoeftes van die industrie. Hierdie pos bied die geleentheid om naby aan senior bestuur te werk en by te dra tot die sukses van die maatskappy deur operasionele en persoonlike ondersteuning. Ligging: Faerie Glenn, Pretoria Oos Salaris: R18,000 R25,000 Beskikbare Posisies: 1 Begindatum: So gou as moontlik Hoof Verantwoordelikhede: Operasionele & Administratiewe Ondersteuning Verskaf direkte administratiewe en operasionele ondersteuning aan senior bestuur. Bestuur kalenders, vergaderings en afsprake. Koördineer werksvloeie en volg daaglikse vordering. Berei verslae, statistieke en data-analise voor vir besluitneming. Identifiseer en implementeer prosesverbeterings. Verseker effektiewe interne kommunikasie en opvolgaksies. Strategiese Assistent Rol Neem deel aan strategiese besprekings en bied insette. Bly in lyn met besigheidsprioriteite en doelwitte. Proaktief identifiseer geleenthede vir optimalisering en doeltreffendheid. Ondersteun die uitvoering van strategiese inisiatiewe. Uitvoerende & Persoonlike Assistent Pligte Bestuur die uitvoerende se volle dagboek (professioneel en persoonlik). Hanteer e-posse, kommunikasie en prioritisering. Berei vergaderings voor, neem notules en volg aksie-items na. Bestuur sensitiewe dokumentasie en finansiële sake met diskresie. Reël reis, akkommodasie, logistiek en persoonlike versoeke. Verseker die effektiewe uitvoering van alle versoeke. Operasionele Logistiek & Geleentheids Koördinering Beplan en bestuur korporatiewe en interne geleenthede. Koördineer spanbou, kliëntfunksies en belangrike mylpale. Bestuur verskaffers, plekke en geleentheidslogistiek. Bevorder kultuurbepaling soos spanvieringe en verjaarsdae. Verskaffer & Kontrak Administrasie Bestuur verhoudings met eksterne diensverskaffers. Administreer kontrakte en diensvlak-ooreenkomste. Monitor dienslewering en nakoming. Verseker dat alle kontraktuele dokumentasie akkuraat en op datum is. Kantoor & Operasionele Bestuur Oorsee kantoorbedrywighede, voorraad en instandhouding. Bestuur administratiewe dokumentasie, kwotasies en kostebestuur. Verseker gladde daaglikse sakebedrywighede. Kommunikasie & Verhoudingsbestuur Optree as ‘n professionele skakelbeampte tussen die uitvoerende en belanghebbendes. Verwelkom kliënte, besoekers en verskaffers. Handhaaf ‘n hoë vlak van professionaliteit en gasvryheid. Verseker duidelike en effektiewe kommunikasiekanale. Algemene Administratiewe Pligte Monitor sperdatums en prioritiseer take effektief. Ondersteun kliëntediens, QA en verkoopsadministrasie wanneer nodig. Help met kontrakte, ouditte en interne projekte. Handhaaf streng vertroulikheid te alle tye. Hanteer enige addisionele redelike versoeke van bestuur. Pos Vereistes: Matriek Tersiêre kwalifikasie is ‘n voordeel 25 jaar ondervinding in ‘n soortgelyke hoëdrukondersteuningsrol Sterk MS Office vaardighede (Word, Excel, PowerPoint, Outlook) Geldige bestuurslisensie en betroubare vervoer Uitstekende verbale en geskrewe kommunikasie Hoë vlak van diskresie en professionaliteit Karaktereienskappe: Sterk aandag aan detail en organisatoriese vaardighede Solide administratiewe en finansiële vermoëns Vermoë om te multitask en onder druk te presteer Selfgedrewe, aanspreeklik en oplossingsgerig Hoë integriteit en vertroulikheid Is jy gereed om by ‘n dinamiese span aan te sluit waar jou bydraes ‘n werklike impak het? Doen nou aansoek, ons wil jou ontmoet! )