South Africa: Distribution Supervisor – Western Cape posted by Compass Medical

Distribution Supervisor

At Compass Medical Waste, we are dedicated to providing an efficient and reliable distribution service. We’re looking for a proactive and organized Distribution Supervisor to join our dynamic team. This is an exciting opportunity to play a key role in managing our transport fleet while ensuring compliance and operational excellence.

Key Responsibilities

Transport Fleet Management:

• Ensure adequate transport availability and arrange additional staff and vehicles when necessary.
• Prepare servicing schedules and book Saturday services where possible.
• Conduct monthly tyre surveys and action results.
• Verify that all vehicles are roadworthy through the use of Vehicle Checklists.
• Manage quarterly tail lift and spill kit services.
• Ensure each vehicle has 2 locks in place and that drivers utilize them.
• Check tracking systems weekly and ensure compliance with monitoring procedures.
• Oversee the timely completion of COF’s to ensure license renewals.
• Coordinate quarterly truck fumigation and ensure compliance registers are up to date.
• Maintain vehicles and equipment according to OEM specifications.

Cost Management:

• Monitor overtime and ensure compliance with legal driving hours.
• Ensure staff complements are maintained and costs are monitored to stay within budget.
• Analyze routes for efficiency and recommend improvements.
• Monitor actual vs. planned route times and adjust as needed.

Driver and Load Assistant Oversight:

• Enforce compliance with service conditions related to working hours, leave, uniforms, and disciplinary codes.
• Ensure all collection teams have emergency action plans and necessary resources.
• Coordinate annual Hazchem training and timely license renewals.
• Hold bi-monthly staff meetings to address trends and provide training.

Vehicle Monitoring:

• Ensure completion of daily vehicle check sheets by Nightshift Supervisors.
• Address any reported defects in a timely manner.

Reporting:

• Report and investigate all non-conformances, incidents, and accidents per SOP.
• Monitor delivery and tonnage reports, ensuring effective communication with team members.

Control Registers:

• Maintain relevant control registers and ensure accurate updates from Nightshift teams.

Hygiene and Compliance:

• Ensure adherence to health, safety, and environmental regulations and company procedures.
• Guarantee that the team has proper PPE and that vehicles are sanitized.

Route Planning Support:

• Assist with route planning in the absence of designated planners.

Casual Staff Management:

• Ensure casual staff utilization is accurately recorded.

General Responsibilities:

• Conduct continual analysis of distribution operations for cost savings and service enhancements.
• Handle customer complaints and queries with professionalism.
• Perform random checks on Nightshift Supervisor operations.

Qualifications:

• Proven experience in transport and distribution management.
• Strong understanding of health, safety, and environmental regulations.
• Excellent organizational and leadership skills.
• Proficient in using fleet management systems and reporting tools.
• Strong analytical skills to assess routes and costs efficiently.
• Excellent communication and interpersonal skills.