Job Description
About the Role
We are seeking a highly organized and detail-oriented Receptionist/Administrator to join our team in Durban. The successful candidate will be responsible for providing exceptional administrative support, handling various tasks, and ensuring the smooth operation of our office.
Key Responsibilities
- Answering and routing phone calls
- Taking down messages & forwarding to relevant person
- Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
- Mailing of documents/samples to clients
- Receiving packages/samples for staff
- Providing administrative support to all team members as necessary
- Handling office correspondence
- Maintaining office supplies (stationery/paper/toners/groceries)
- Maintaining reception area
- Performing various other clerical tasks (transcribing & filing)
- Time keeping for staff members
- Assisting with booking in vehicles for services/repairs
- Book medicals for staff & subby`s
- Arranging courier to CPT & JHB
- Capture stock for the monthly stock take
- Assist with ordering uniforms for admin & factory staff
- Receive invoices & capturing on Sage
- Ensure invoices are matched against requisitions, purchase orders
- Ensure requisitions, purchase orders and invoices are properly authorized
- Ensure the correct GL account & vendor account is utilised when processing invoices
- Ensure that the correct VAT is applied to invoices
- Timeous follow up on all queries
- File all invoices to send to accounts for payment
- Ensure invoices are accurately captured on Sage daily
- Receive and check all payment requisitions
- Deal with queries from creditors and staff regarding payments
- Every fortnight payments to subcontractors
Requirements
- Strong communication skills
- Ability to multitask and prioritize tasks effectively
- Basic computer skills (Sage)
- Organizational and time management skills
- Friendly and welcoming demeanor
Qualifications
- None specified
Salary & Benefits
- Salary: [Salary amount] per annum
- Benefits: [Benefits package, if applicable]
Note: The salary and benefits information is not included as it was not mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in eThekwini
In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.
Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.
Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.
The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.
For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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