Cape Town: Invoicing Clerk (Fixed-Term Contract_1 Year) posted by Isilumko Staffing

About the Role

Isilumko Staffing is seeking a highly motivated and detail-oriented Invoicing Clerk to join our team in Cape Town, South Africa. The successful candidate will support the Admin / Customs / Clearance / Shipping / E-Commerce divisions by maintaining accurate records, processing invoices, and ensuring timely communication with clients and internal stakeholders.

Key Responsibilities

• Maintain a running schedule (Status report) of shipments registered on CargoWise VS invoiced.
• Timely and accurate invoicing of shipments for clients.
• Prepare accurate split sheets in preparation for invoicing.
• Split sheets to be maintained with accurate rates to ensure correct billing to clients.
• Ensure accurate and timely supplementary invoices are raised.
• KPI accuracy: 98% plus
• KPI error rate: less than 2%
• Ensure all disbursements are recovered by checking daily reports.
• Ensure file closing issues are resolved within deadline given by General Manager – Finance and Accounting.
• No files to run at a loss unless approved by management.
• Minimum of 30 invoices to be processed daily (dependent on client volumes).
• Timeous printing of invoices with full set of shipment documents to be sent to clients, some clients are sent electronic copies of invoices and docs.
• Ensure that all the required documentation along with the invoices is ready and available to be delivered to clients as per KPI.
• All invoices to be quality checked before sending to client.
• Ensure the timely and accurate escalation of unresolved issues.
• Respond to external emails within 2 hours.
• Client queries to be resolved same day / within 24 hours.
• Keep updated rate schedules for individual client on file (Client RCL and Carrier rates).
• Key Relationships: Import and Export Team, Shipping Lines, Operations Team, Customers, Suppliers, Finance.
• Knowledge management: Ensure that all documentation pertaining to company is effectively created, stored and maintained for current and future use within level of authority.
• Comply with reporting requirements as and when requested by management.
• All filing is up to date as per the business’s prevailing processes.
• Self-study and research in order to develop both technical and soft skills.
• Actively knowledge-share with colleagues.

Requirements

• Relevant and completed tertiary qualification in Commerce, Finance, Economics, Trade, Shipping, Freight and Financial.
• Experience working with numeracy, statistics, calculations, time sensitive deadlines, Freight and Financial experience.
• Success is subject to positive background check, must have a clear criminal check and successfully completing assessments.
• Must be MS Office proficient (EXCELLENT Outlook, Excel skills required).
• Ability to communicate internally and externally, handle numerous relationships.
• Strong interpersonal and organizational skills.

Qualifications

None mentioned in the original job description.

Salary & Benefits

Estimated monthly salary of R25 000.