Cape Town Region: Events and Administration Coordinator posted by Sygnia Asset Management

About the Role

The Events and Administration Coordinator plays a pivotal role within the Marketing function, supporting the execution of brand initiatives, corporate events, and operational coordination across the business. This is a hands-on, high-responsibility role suited to a highly organised and proactive individual who thrives in a fast-moving environment and can manage multiple workstreams simultaneously.

Key Responsibilities

• Travel & Logistics Coordination: Manage domestic and international travel arrangements for staff, including flights, accommodation, and transfers.
• Maintain accurate travel records and ensure adherence to company travel policies.
• Executive & Operational Support: Provide executive administrative support when required, including diary coordination and correspondence. Act as backup to the Executive Assistant during periods of absence or peak demand.
• Maintain strong operational oversight to ensure seamless day-to-day coordination.
• Events & Brand Activations: Plan, coordinate, and execute internal staff events, corporate functions, and brand activations. Manage event logistics end-to-end, including venue sourcing, supplier coordination, catering, setup, and on-site execution.
• Coordinate logistics and provide on-site support for marketing shoots, including research, location sourcing, and preparation (flexibility to work outside standard hours when required).
• Procurement & Supplier Management: Manage supplier relationships, track orders, and oversee payments to ensure timely delivery and resolution of discrepancies. Source new vendors where required and negotiate within approved budget parameters.
• Marketing Collateral & Client Gifting: Oversee the distribution and management of marketing collateral, branded materials, and promotional items. Conceptualise and coordinate client gift packs in line with brand guidelines and budget controls.
• Social Media & Content Support: Capture high-quality content at company events and staff functions. Compile and deliver content assets to the Marketing team for publication across relevant platforms.

Requirements

Relevant tertiary qualification

35 years experience in events coordination, marketing operations, administration, or executive support within a corporate environment

Advanced proficiency in Microsoft Office

Strong organisational and project management skills

Excellent written and verbal communication skills

Strong brand awareness and attention to detail

Valid drivers licence with own reliable vehicle

Qualifications

Formal education/certifications: Relevant tertiary qualification

Salary & Benefits

Salary information not specified.