Cape Town Region: Events and Administration Coordinator posted by Sygnia Asset Management

About the Role

The Events and Administration Coordinator plays a pivotal role within the Marketing function, supporting the execution of brand initiatives, corporate events, and operational coordination across the business. This is a hands-on, high-responsibility role suited to a highly organised and proactive individual who thrives in a fast-moving environment and can manage multiple workstreams simultaneously.

Key Responsibilities

• Travel & Logistics Coordination: Manage domestic and international travel arrangements for staff, including flights, accommodation, and transfers.
• Maintain accurate travel records and ensure adherence to company travel policies.
• Executive & Operational Support: Provide executive administrative support when required, including diary coordination and correspondence. Act as backup to the Executive Assistant during periods of absence or peak demand.
• Events & Brand Activations: Plan, coordinate, and execute internal staff events, corporate functions, and brand activations. Manage event logistics end-to-end, including venue sourcing, supplier coordination, catering, setup, and on-site execution.
• Coordinate logistics and provide on-site support for marketing shoots, including research, location sourcing, and preparation.
• Procurement & Supplier Management: Manage supplier relationships, track orders, and oversee payments to ensure timely delivery and resolution of discrepancies. Source new vendors where required and negotiate within approved budget parameters.
• Marketing Collateral & Client Gifting: Oversee the distribution and management of marketing collateral, branded materials, and promotional items. Conceptualise and coordinate client gift packs in line with brand guidelines and budget controls.
• Social Media & Content Support: Capture high-quality content at company events and staff functions. Compile and deliver content assets to the Marketing team for publication across relevant platforms.

Requirements

• Relevant tertiary qualification.
• 35 years of experience in events coordination, marketing operations, administration, or executive support within a corporate environment.
• Advanced proficiency in Microsoft Office.
• Strong organisational and project management skills.
• Excellent written and verbal communication skills.
• Strong brand awareness and attention to detail.
• Valid driver’s license with own reliable vehicle.

Salary & Benefits

No information available