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Durban: Executive Secretary posted by Tower Group

Durban: Executive Secretary posted by Tower Group

Posted on 2025-08-28 00:00:00

Employer Tower Group
Category Manufacturing Production
Location Kwazulu-Natal  / Durban

Job Summary

Our client, a leader in the automotive manufacturing industry is seeking a highly efficient Executive Secretary to join their team based in Durban.

MINIMUM REQUIREMENTS

  • Minimum NQF 5 qualification in Office Administration
  • Minimum 5 years experience as an Executive Secretary
  • Demonstrate ability to operate and interact at all levels
  • Advanced MS Office computer literacy, especially Word, Excel and PowerPoint (Essential)
  • Experience in the use of SAP Concur (Essential)
  • Must maintain ethical standards and confidentiality
  • Must be able to demonstrate exceptional presentation skills
  • Must be able to operate under pressure, resolve problems and utilise own initiative
  • Must be able to demonstrate the ability to work independently and within a team

MAIN JOB FUNCTIONS

  • Strategically manage the demanding schedules of the Senior Executive Team within CSG, including the coordination of board meetings, high-level appointments, and conferences.
  • Prepare, compile, and distribute executive-level reports and critical documentation with a high degree of accuracy and confidentiality.
  • Serve as the primary liaison between the executive office and internal/external stakeholders, consistently upholding a standard of excellence in communication and professional conduct.
  • Ensure the executive office operates at peak efficiency through seamless oversight of daily administrative functions and task prioritization.
  • Manage incoming and outgoing correspondence, ensuring timely distribution and effective follow-up.
  • Answer and direct calls with discretion and professionalism, ensuring inquiries are addressed or delegated appropriately.
  • Conduct research and data gathering to support the preparation of executive presentations, reports, and strategic materials.
  • Draft meeting agendas, record precise minutes, and manage post-meeting communications and follow-up actions.
  • Organize and maintain a meticulous filing systemboth electronic and physicalfor secure and swift access to information and records.
  • Welcome visitors and screen incoming calls with a polished and courteous demeanor.
  • Track departmental expenses and support budget planning and analysis activities.
  • Review reports, submissions, and memos, assess their priority, and route them accordingly.
  • Assist the executive team with general office administration and special project coordination.
  • Manage intricate travel arrangements, including international itineraries, accommodations, and logistics.
View Job  Cape Town: Control Room Operator (Security) posted by SA Metal

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