Gauteng: Recruitment Administrator Bedfordview posted by Ultra Personnel

The purpose of the role is to assist the company with the smooth running of the administration process, to assist the Consultants with administration tasks when required and to manage the Placement Partner system by ensuring all administration is up to date on a daily basis.

This position has the potential to offer scope to grow !!

Qualifications & Experience Required :

Matric and 1 – 2 years previous administration experience within a recruitment agency environment – this is essential
Placement Partner software experience is essential 

Duties

• Answering and screening incoming calls in a professional manner
• Typing and formatting CVs into the correct format
• Updating and maintaining accurate records on the Placement Partner system, ensuring all relevant information and documentation are uploaded daily
• Training new Consultants on the Placement Partner system and internal processes
• Conducting background and reference checks on candidates
• Ordering and managing office stationery and supplies
• Generating and processing invoices
• Cross-checking placement fees against offers, invoices, and Statistics for accuracy
• Contacting candidates to discuss potential vacancies and assessing suitability

The position requires the following characteristics:

• Professionalism – Maintains a courteous and polished manner when handling calls and candidate interactions
• Strong verbal and written communication skills – Clear, confident and articulate
• Approachable and personable – Builds rapport easily with candidates and colleagues
• Highly organized – Able to manage multiple tasks and keep records accurate and up to date
• Detail-oriented – Ensures accuracy when processing invoices, placement fees, and documentation
• Time-conscious – Meets daily deadlines for system updates and reporting

• Team-oriented – Collaborates well within a team environment
• Customer-service driven – Focused on providing a positive experience for clients and candidates
• Analytical mindset – Cross-checks fees and identifies inconsistencies
• Discreet and ethical – Maintains confidentiality during background and reference checks
• Adaptable – Handles changing priorities in a fast-paced recruitment setting