George: Administrative Assistant

Duties include but not limited to: Listing & Property Administration Create and upload property listings on platforms such as Property24, Private Property, and the agency website. Capture and update property details (price, description, features, location). Upload and organise photos, videos, and floor plans. Ensure listings are accurate and updated when price or status changes (sold, under offer, withdrawn). Remove expired or sold listings. Client & Lead Management Capture buyer and seller information into the CRM system. Track and allocate new leads to the appropriate realtor. Respond to initial online enquiries. Follow up with potential buyers regarding viewings. Maintain a database of buyers, sellers, and past clients. Viewing & Appointment Coordination Schedule property viewings for the realtors. Confirm appointments with buyers and sellers. Manage daily calendars. Send reminders for viewings and meetings. Marketing Support Prepare marketing materials: Property brochures Social media posts Email campaigns Post listings on social media platforms. Update the agency website with new properties. Coordinate with photographers or videographers. Offer to Purchase (OTP) & Transaction Support Prepare and send Offer to Purchase (OTP) Ensure all paperwork is signed and completed. Liaise with: Buyers Sellers Conveyancers Bond originators Track the progress of property sales until registration. Compliance & Documentation Ensure all FICA documents are received and filed (ID, proof of address). Maintain organised digital and physical property files. Assist with compliance requirements related to the Property Practitioners Regulatory Authority (PPRA). Keep copies of mandates and contracts. Office Administration Answer calls and general email enquiries. Prepare reports for the realtors (weekly listings, sales updates). Order office supplies if needed. Maintain organised filing systems. Communication & Coordination Act as the main admin contact between clients and the realtors. Update clients on progress where necessary. Coordinate meetings and property inspections. Qualifications : Matric coupled with administration and / or finance diploma Fluent in Afrikaans & English Fully computer literate understanding of social media and other portals (advantageous) Own reliable vehicle Real Estate experience would be advantageous Competencies : Strong administration sills Problem solving skills Conflict resolution Ability to work under highly pressurized environment (sales)