Job Description
About the Role
The Manager: Office of the CEO will provide comprehensive administrative and secretarial support to the CEO, ensuring seamless execution of executive priorities. This role requires a highly organized and experienced professional who can effectively manage multiple tasks, maintain accurate records, and facilitate communication across various stakeholders.
Key Responsibilities
- Provide executive & secretarial support to the CEO, including preparation of correspondence, reports, presentations, and meeting minutes.
- Manage the CEO’s diary, appointments, task lists, and priority matters.
- Serve as the first point of contact for internal and external stakeholders, ensuring professional communication and timely follow-ups.
- Maintain accurate and up-to-date executive contact records.
- Provide full secretarial support for all meetings chaired by the CEO.
- Coordinate and confirm all travel arrangements for the CEO, including monitoring travel updates, requirements, and changes.
- Communicate travel alerts and itinerary adjustments proactively.
- Manage document control (electronic and hard copy) ensuring compliance with company standards.
- Consolidate and prepare weekly and monthly CEO briefing packs.
- Track CEO directives, commitments, and follow-up actions to ensure disciplined organisational execution.
- Support preparation for high-level engagements, including media, investor, stakeholder, and internal events.
- Ensure business unit submissions align with CEO expectations and strategic priorities.
- Maintain dashboards and scorecards tracking KPIs, strategic initiatives, and performance progress.
- Collate and validate inputs for CEO, EXCO, and Board reporting.
- Coordinate content for Quarterly and Monthly Business Reviews (QBR/MBR).
- Identify risks, delays, and performance gaps, escalating issues as required.
- Conduct strategic and market research to support executive decision-making.
- Provide operational support on strategic and cross-functional initiatives.
- Facilitate interdepartmental communication to ensure cohesive execution of CEO priorities.
- Escalate unresolved issues promptly to maintain momentum.
Requirements
- Strong administrative and secretarial experience, preferably in an executive office environment.
- Excellent organisational, time management, and prioritisation skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills, with ability to build relationships across various stakeholders.
- Ability to maintain confidentiality and handle sensitive information.
Qualifications
- Bachelor’s degree or equivalent qualification.
Salary & Benefits
Salary: TBA
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Tshwane
In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.
The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.
Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.
These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.
For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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