Job Description
About the Role
We are seeking a highly organized and detail-oriented Receptionist/Admin Assistant to join our team in Rivonia. As the first point of contact for visitors, you will be responsible for ensuring a smooth and efficient experience for all stakeholders.
Key Responsibilities
- Every morning un-divert main switchboard line and divert to night extension line every evening.
- Answering of calls and directing to the respective persons and taking messages when someone is not available.
- Prepare for daily morning meetings at 08h00am sharp.
- Compile a list of tasks done the day before to share at the meeting and the tasks for the day.
- Check all emails and respond or forward to respective departments.
- Prepare weekly Receptionist report and forward to all staff.
- Prepare meeting minutes from the daily morning meeting.
- Courier Book courier company and airway bills for collection of shipping documents and samples.
- File all delivery notes and waybills from courier companies.
- Follow-up on sick leave forms if any staff was absent the previous day.
- Take strategy meeting minutes and prepare in summarise form into a 2-to-3-page formal document and email to staff and management with hard copy to file.
- Keep stock inventory of stationery, groceries, toner for photo copy machine and order once a month as and when needed.
- Updating of database from business cards aftermarket visits and exhibitions by sales and marketing staff for customers and supplier contacts.
- Update new employee details: birthdays, contact details of next of kin.
- Ensure birthday cards are bought and signed for by all staff, then hand card to MN/MM.
- Ensure board room always neat and tidy, a set of flyers, stationery should always be available.
- Ensure MM jar or glass of fresh water is always available on the boardroom table or his office.
- Administrative duties assisting all staff with office administration.
- Prepare leave schedule for staff.
- Diarise meetings in office, prepare coffee/tea for the visitor.
- Control who enters the office premises intercom/gate/camera (SECURITY).
- Once MM arrive back to the office with new supplier contact cards and those of the people they met in the country they visited, needs to be placed into a card holder and label the card holder appropriately and updated on the data base.
- Track DHL documents on a daily basis and update in morning meetings.
- Email our suppliers/customers for special occasions e.g. New year/ Diwali /EID create a card and email AM will guide.
- Update list of international public holidays in Africa.
- Update list of agents Contact details.
Requirements
- Grade 12 / Tertiary Education with Degree an added Advantage
- Other International languages ie. French/Portuguese added advantage
Qualifications
- Computer Systems: Word, Excel, Sage200 and any other package an added advantage
Salary & Benefits
- Not specified in the original job description.
Note: The salary and benefits section is left blank as it was not mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in North Johannesburg
In North Johannesburg, the administrative sector is a thriving industry, with various companies employing clerical and secretarial staff to support their operations. Typically, job seekers can expect to find a range of opportunities in this field, from small businesses to large corporations. Generally, administrative professionals play a vital role in ensuring the smooth running of an organisation’s day-to-day activities.
The salary range for admin and clerical roles in North Johannesburg is typically broad, with experience, company size, and industry sector being significant factors that can affect actual salaries. For example, someone with 2-3 years of experience in a small business may earn around R200,000 to R300,000 per annum, while an experienced administrator in a large corporation could earn upwards of R500,000 to R600,000 or more per year. However, it is essential to note that these are general estimates and can vary significantly depending on individual circumstances.
Common skills required for admin and clerical roles include proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently with minimal supervision. Other essential skills may include data entry, bookkeeping, or customer service experience, depending on the specific job requirements. Generally, having a strong foundation in English language and literature is also highly valued.
Many industries employ administrative staff, including financial services sector, technology industry, manufacturing sector, and healthcare services. In these sectors, admin professionals often support teams of professionals, manage office operations, and provide critical back-office support to ensure the smooth delivery of services.
Career development opportunities for admin and clerical staff are numerous, with many individuals progressing into leadership roles or specialising in specific areas such as human resources, payroll, or accounting. With experience and further training, professionals in this field can expect to take on more complex responsibilities, lead teams, and pursue senior administrative positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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