Western Cape: Debtors Administrator posted by Time Personnel

About the Role

Time Personnel is seeking an experienced Debtors Administrator to join their team in the Western Cape region. The successful candidate will be responsible for managing accounts receivable, processing sales orders, and ensuring timely payment from customers. If you have a strong background in finance or accounting and excellent communication skills, we encourage you to apply.

Key Responsibilities

• Retrieve customer purchase orders from the ERP system for sales order processing
• Match and allocate suppliers to customer purchase orders (CPOs)
• Request updated CPOs where discrepancies exist between PO and sales order
• Apply and allocate correct foreign exchange (FEC) rates
• Capture and process sales orders accurately and timeously
• Convert sales orders into order confirmations
• Generate invoices for all customer deliveries
• Monitor credit limits and ensure breaches are managed appropriately
• Conduct credit checks, including bank code verification for new accounts
• Process daily receipts and manage overdue account follow-ups
• Respond to and resolve queries relating to outstanding invoices
• Reconcile manual deliveries against invoiced transactions
• Verify FEC rates prior to final invoicing
• Run monthly statement cycles and ensure all invoices reconcile to statements before distribution
• Provide copies of invoices and proof of delivery when requested
• Prepare documentation for legal escalation of long-outstanding accounts (under guidance of FM/FD)
• Maintain and update accounts receivable records accurately
• Process current account transactions
• Assist with statutory submissions and audit requirements
• Perform monthly reconciliations between sub-ledgers and control accounts, including month-end journal processing
• Assist with EMP201 and VAT201 submissions
• Ensure proper filing and organisation of financial records and correspondence
• Identify opportunities for process improvements and cost efficiencies
• Contribute actively to operational improvements and business initiatives

Requirements

• 2–3 years’ experience in a similar role
• Finance or Accounting qualification/certification will be advantageous
• Solid understanding of core accounting principles
• Proven experience handling high-volume sales order processing
• Intermediate proficiency in Microsoft 365 (Excel, Outlook, Word)
• Experience working on ERP and recognised accounting systems
• Prior exposure to debtors/accounts receivable processes (beneficial)
• Strong numerical aptitude and accuracy
• Excellent written and verbal communication skills in English
• High level of confidentiality, integrity, and professionalism

Qualifications

No specific qualifications mentioned.

Salary & Benefits

Salary: R negotiable dependent on experience