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Western Cape: Office Manager / Personal Assistant to CFO & MD posted by The Working Earth

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Job Description

Responsibilities

  • Provide executive PA support to the CFO and MD, including diary, travel and meeting coordination.
  • Prepare presentations, reports, meeting packs and take minutes.
  • Manage daily office operations, supplies, equipment and service providers.
  • Maintain office systems, procedures and administrative processes.
  • Act as the main point of contact for internal and external office queries.
  • Perform finance-related reconciliations (petty cash, suppliers, expenses).
  • Assist finance team with monthend administrative tasks.
  • Maintain and update the company asset register.
  • Manage cellphone contracts, upgrades, usage and cost allocations.
  • Capture finance and procurement data on Sage (invoices, POs, GRNs).
  • Handle procurement administration including quotations and purchase orders.
  • Maintain filing systems and compile basic reports for management.

Minimum Requirements

  • Matric / Grade 12
  • Diploma/Certificate in Office or Business Administration
  • 3–5 years’ experience as an Office Manager and/or PA at senior executive level
  • Experience working with Sage
  • Strong finance administration and reconciliation experience
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint)

If you have not had any response in two weeks, please consider the vacancy application unsuccessful. Your profile will be kept on our database for any other suitable roles / positions.

Please connect with me on LinkedIn: .za

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

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About Office Automation Jobs in Western Cape

In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.

Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.

Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.

Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.

Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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