Job Description
Position Summary
The Executive PA will provide high-level administrative and organisational support to the Executive team. This role ensures efficient daily operations by managing schedules, communication, travel, and confidential documentation. The PA acts as a key liaison between executives, internal teams, and external stakeholders, enabling the executives to focus on strategic priorities.
Key Roles & Responsibilities
1. Executive Support
- Manage executives diaries, appointments, and meeting schedules.
- Coordinate and prepare agendas, documents, and presentations for meetings.
- Attend and take minutes at meetings, ensuring accurate records and timely follow-ups.
- Handle incoming communication (emails, calls, correspondence), prioritizing and responding on behalf of executives where appropriate.
- Prepare reports, briefs, and other documentation required by executives.
2. Travel & Event Coordination
- Arrange national and international travel, including flights, accommodation, visas, and itineraries.
- Organize logistics for internal and external meetings, conferences, and events.
- Manage expenses, reimbursements, and credit card reconciliations for executives.
3. Office & Information Management
- Maintain filing systems (digital and physical) for confidential documents.
- Draft, proofread, and format correspondence and reports.
- Ensure effective flow of information between executives and internal departments.
- Track deadlines and action items, proactively reminding executives of priorities.
4. Stakeholder Liaison
- Act as the first point of contact for internal staff, clients, and external partners.
- Professionally represent the executives in all interactions.
- Build and maintain positive relationships with key stakeholders.
5. Project & Task Coordination
- Support executives in managing projects by tracking progress, deadlines, and deliverables.
- Conduct research, compile data, and prepare summaries to assist with decision-making.
- Handle ad hoc assignments and special projects as delegated.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other Logistics Jobs in Kwazulu-Natal
In Kwazulu-Natal, South Africa, the logistics sector is a significant contributor to the country’s economy, with various industries relying on efficient supply chain management and transportation services. Typically, job opportunities in this field are available across different sectors, including manufacturing, e-commerce, and financial services. However, the demand for skilled professionals in logistics is often high due to the importance of timely delivery and reliable supply chains.
Generally, salaries for logistics positions in Kwazulu-Natal can vary widely depending on factors such as experience, company size, and industry sector. Typically, entry-level positions may offer salary ranges between R400 000 to R600 000 per annum, while senior roles can command higher salaries ranging from R800 000 to R1 200 000 or more, subject to individual qualifications and the specific requirements of the role.
Common skills required for logistics roles include effective communication, problem-solving, analytical thinking, time management, and adaptability. Typically, candidates with experience in supply chain management, transportation management, or operations management are well-suited for these positions. Additionally, knowledge of industry-specific software such as SAP or Oracle is often beneficial, particularly for more senior roles.
Logistics professionals can be found across various industries, including manufacturing, technology, and e-commerce. Commonly, companies within the financial services sector also require logistics staff to manage cash deposits and other sensitive materials. The manufacturing sector often employs logistics personnel to oversee production and distribution processes.
Career development opportunities in logistics are diverse and varied. Typically, entry-level positions can serve as a stepping stone to more senior roles, such as operations manager or supply chain coordinator. With experience and additional qualifications, professionals may transition into leadership roles, specializing in areas like procurement, logistics strategy, or business development.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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